Project Manager(PMO), UAE Expo Office

About This Role

About UAE Expo Office

The UAE Expo Office, established in 2022, was created to showcase the UAE’s approach to bringing together people and innovation to address global challenges through participation in World Expos.

The ambition of the UAE Expo Office is to create unforgettable experiences designed to accelerate progress, contribute to Expo goals, and generate unique value for the UAE.

Job Summary

The Project Manager - PMO plays a central coordination role in supporting the planning, delivery, and monitoring of the UAE’s participation in upcoming Expos.

Reporting to the Head of PMO, the role supports program planning, governance, reporting, procurement coordination, and stakeholder management to ensure projects are delivered in line with the UAE Expo Office’s strategic objectives and governance frameworks.

This role requires strong organizational, analytical, and coordination skills and the ability to work across internal teams, external consultants, and international stakeholders.

Key Responsibilities

Project Planning & Control

• Support development and maintenance of integrated project plans, schedules, and program milestones
• Coordinate planning across internal streams including Strategy, Communications, Programming, Operations and Finance
• Monitor project progress across scope, schedule, cost, quality and risk
• Maintain project tracking tools and provide accurate project status reporting

Governance & Reporting

• Support implementation of PMO governance frameworks and reporting structures
• Maintain project documentation, approvals, and decision records
• Prepare monthly, quarterly, and executive reports
• Develop and maintain project templates, tools and reporting formats

Procurement & Contract Administration

• Assist with preparation of RFPs, scopes of work, evaluation materials and contracts
• Coordinate procurement processes and maintain procurement registers
• Track consultant deliverables, contract variations, and obligations
• Maintain supplier and consultant engagement records

Risk & Issue Management

• Identify and track project risks, issues, dependencies and mitigation plans
• Maintain project risk registers
• Track action items and corrective measures to ensure resolution

Stakeholder Coordination

• Liaise with internal teams, consultants, Expo organizers and international partners
• Organize project meetings, workshops and coordination sessions
• Prepare meeting minutes, action trackers and follow-up documentation
• Support stakeholder presentations and project updates

Performance & Quality Assurance

• Support implementation of quality management and project assurance processes
• Monitor program performance indicators and delivery milestones
• Maintain structured documentation and record keeping
• Contribute to continuous improvement initiatives within the PMO

Education and Experience

• Bachelor’s degree in Project Management, Engineering, Architecture, Construction Management, Business Administration, or a related discipline.
• 5-7 years of experience in project management, PMO coordination, or program management
• Experience supporting complex, multi-stakeholder programs such as government initiatives, international events, infrastructure projects, or cultural program is highly desirable.
• Professional certification such as PMP, PRINCE2, APM, or equivalent is preferred.
• Prior experience working in the UAE within international organizations is advantageous.
• Experience working in multicultural and international environments is advantageous.
• Familiarity with World Expos, pavilion delivery programs, or international events is an advantage.
• Fluency in English is required; Arabic is preferred but not essential.

Skills and Abilities

• Strong understanding of project management methodologies and governance frameworks.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication, with strong stakeholder coordination and collaboration skills.
• Strong attention to detail and documentation accuracy.
• Ability to work in complex, multidisciplinary environments.
• Microsoft Office Suite (Excel, PowerPoint, Word).
• Project management tools such as MS Project, Primavera, or similar.
• Willingness to travel internationally when required.