Project Manager

About the role

XR project delivery

• Manage XR projects from discovery and kickoff through prototyping, development, testing, deployment, and client handover.
• Define scope, milestones, deliverables, dependencies, and acceptance criteria with clients and internal leads.
• Coordinate XR developers, designers, 3D artists, and QA.
• Plan for technical constraints, content production, hardware requirements, and team capacity.
• Facilitate planning sessions, stand-ups, demonstrations, status meetings, and release coordination.
• Coordinate client reviews, user acceptance testing, feedback, sign-off, device testing, deployment readiness, and handover.

Client communication

• Serve as primary point of contact for assigned client accounts and translate client objectives into requirements and actionable delivery plans.
• Communicate progress, risks, decisions, and changes; lead discussions about scope, feasibility, timelines, and trade-offs.
• Manage escalations with context, options, and recommendations, and maintain visibility into client satisfaction and account health.

Scope, risk, and financials

• Monitor delivery against statements of work, contracted hours, budgets, and timelines.
• Track spending, hours consumed, remaining effort, and forecasts; report variances and corrective recommendations to the Director of Operations.
• Identify scope changes, document impacts, and coordinate review and approval.
• Manage dependencies across software development, 3D assets, client content, hardware, and testing; surface risks and establish mitigation plans.

Delivery practices

• Keep project plans, documentation, decisions, and status reporting current in Jira, Confluence, and other PMO tools.
• Apply and improve PMO standards, templates, workflows, delivery efficiency, consistency, and visibility.
• Support responsible use of AI-assisted development and production workflows, informed by project data and team feedback.

What you bring

• 5–8 years managing software, interactive media, application development, or digital delivery projects.
• Ability to manage concurrent projects in client-facing environments and own client relationships, expectations, escalations, and difficult conversations.
• Experience coordinating multidisciplinary technical and creative teams.
• Strong planning, organization, prioritization, written and verbal communication, and ability to explain technical trade-offs to non-technical stakeholders.
• Proficiency with project management and collaboration tools such as Jira and Confluence.
• Working knowledge of budgets, hours consumed, and forecasting; ability to identify risks and resolve or escalate issues proactively.
• Experience with AI-enabled development teams and AI-assisted delivery workflows.
• Practical, data-informed decision-making approach.

Additional assets

• Experience delivering virtual, augmented, or mixed reality projects; familiarity with Unity or Unreal Engine workflows.
• Understanding of 3D asset production, animation, interaction design, or real-time application development.
• Experience coordinating headset deployments, device testing, or hardware-dependent projects.
• Experience with immersive training, simulation, or enterprise learning applications; agency, consultancy, or client-services environments.
• Familiarity with statement-of-work delivery, contracted-hours models, Agile or hybrid methods, or project-process improvement.

What success looks like

• Projects meet agreed scope, timelines, and quality expectations, with changes identified and managed early.
• Clients receive clear expectations, regular demonstrations, and timely escalation of concerns.
• Forecasts are reliable and budget or schedule variances are visible early enough to act.
• Plans and reporting accurately reflect progress, and technical and creative teams have clear priorities and acceptance criteria.
• XR experiences are tested against agreed functional, device, and user requirements before release.
• Delivery practices become more consistent and effective as the company grows.

Why join PhotonFiction