Project Manager - Events

Industry

Role Overview

Event Project Managers

Qatar and Saudi Arabia

September to December 2026

Project Planning & Coordination

• Manage event projects from planning, pre-production, build-up, rehearsal, show days, and dismantle
• Understand the project scope, technical requirements, timelines, deliverables, and client expectations
• Prepare and manage project schedules, manpower plans, task lists, production trackers, and daily site reports
• Coordinate with clients, agencies, vendors, venue teams, contractors, and internal production teams
• Track project progress and ensure all departments are aligned with the approved timeline
• Support procurement, vendor follow-ups, logistics planning, crew deployment, and site readiness
• Manage event logistics, including crew movement, equipment delivery, transport schedules, loading and unloading plans, venue access, storage areas, permits, passes, accommodation coordination, and on-site material movement to ensure smooth project execution.

Technical Event Understanding

• Work closely with technical leads across
• lighting, sound, video, rigging, staging, scenic, fabrication, power, and show operations
• Understand basic technical requirements for AV systems, lighting plots, speaker placement, rigging points, LED screens, projection, truss structures, and stage layouts
• Review technical drawings, production layouts, build plans, and site execution documents
• Ensure all technical teams have the required information, access, approvals, tools, and manpower to complete their work
• Identify clashes between departments and resolve coordination issues before they impact delivery

Site Leadership & Team Management

• Lead site execution and act as the main point of coordination between production, technical, vendor, and client teams
• Clearly assign work to
• team leads, crew bosses, supervisors, technicians, and site crew
• Conduct daily briefings, toolbox talks, task reviews, and end-of-day progress checks
• Ensure each department understands its responsibilities, deadlines, and reporting structure
• Monitor crew productivity, site discipline, safety compliance, and quality of work
• Escalate issues early and ensure decisions are made quickly and clearly

Risk Management & Safety

• Identify project risks related to schedule, manpower, technical delivery, rigging, power, weather, venue limitations, vendor delays, and client changes
• Maintain a live risk register or issue tracker during planning and execution
• Coordinate with safety officers, rigging leads, production leads, and venue teams to ensure safe working practices
• Support risk assessments, method statements, toolbox talks, emergency planning, and incident reporting
• Ensure build-up, rehearsal, show days, and dismantle are carried out safely and professionally
• Make practical decisions on-site to reduce risk and protect the project timeline

Communication & Reporting

• Maintain clear communication with clients, vendors, team leads, crew bosses, and internal management
• Provide regular updates on project status, risks, delays, manpower, and pending actions
• Prepare daily progress reports, issue logs, handover notes, and show-day updates
• Communicate changes clearly and ensure all affected departments are informed
• Manage pressure professionally and remain calm during high-stress event situations

Budget, Timeline & Deliverables

• Track project budgets, vendor costs, manpower allocation, and approved changes
• Monitor deadlines and ensure deliverables are completed as per the project schedule
• Support change control by documenting additional requirements, scope changes, and client requests
• Ensure project resources are used efficiently and avoid unnecessary delays or cost overruns
• Support final reconciliation, reporting, and post-event feedback where required

Required Experience

• Minimum
• 5+ years of experience
• in events, exhibitions, live shows, corporate events, AV production, or technical event delivery
• Previous experience managing event projects in
• Qatar, Saudi Arabia, or the GCC
• is preferred
• Strong understanding of event production workflows, site operations, and technical coordination
• Good working knowledge of
• lighting, sound, video, rigging, staging, scenic, fabrication, logistics, and power coordination
• Experience working with technical leads, crew bosses, vendors, and large on-site teams
• Ability to read and understand production layouts, technical drawings, event schedules, and site plans
• Strong experience in managing build-up, rehearsals, show days, and dismantle
• Good understanding of risk management and safety requirements during live event execution
• Strong written and spoken English communication skills
• Ability to work under pressure and manage tight event deadlines
• Manage client and vendor relationships professionally, ensuring clear communication, timely follow-ups, issue resolution, and alignment between project expectations, site requirements, budgets, and delivery timelines.

Preferred Skills

• Experience with large-format events, exhibitions, ceremonies, conferences, festivals, or immersive projects
• Understanding of AV systems, lighting fixtures, PA systems, LED screens, projection, rigging structures, and temporary event builds
• Experience using project trackers, production schedules, site reports, risk logs, and action lists
• Familiarity with tools such as Excel, Google Sheets, MS Project, Smartsheet, AutoCAD, Vectorworks, or similar production planning tools
• Ability to work with multicultural teams and international clients
• A GCC driving license will be an advantage
• Safety training, event safety certification, or first aid training will be an advantage

Candidate Profile

• Strong communicator with clear leadership style
• Calm and practical under pressure
• Strong problem-solving skills in fast-paced event environments
• Able to assign work clearly and follow up without confusion
• Comfortable dealing with clients, vendors, technical teams, and site crew
• Detail-oriented, organised, and deadline-focused
• Hands-on and willing to be present on-site during critical delivery periods
• Professional, reliable, and accountable
• Able to work flexible hours, including evenings, weekends, and show days

How to Apply

Reson8 Consulting