Project Manager - Events and Experiences

Role overview

Location and work model

• The role is based at DashQ’s Ottawa office.
• The work model is hybrid, with three days per week in the office.
• Meaningful travel is required to conferences, hosted events, customer gatherings, and field moments across Canada, the UK, and the U.S.

Responsibilities

• Lead DashQ’s presence at conferences and industry events from brief through post-event wrap-up.
• Build production plans, budgets, timelines, vendor scopes, staffing plans, run-of-show documents, and onsite execution plans.
• Own exhibitor portals, sponsorship deliverables, booth and signage coordination, collateral, scanners, onsite requirements, and event-day needs.
• Produce hosted events, dinners, executive gatherings, customer moments, receptions, partner events, VIP experiences, and private rooms.
• Manage invitations, RSVPs, reminders, check-in, seating, name tags, hospitality flow, and follow-up coordination.
• Partner with Sales and Customer Success to bring the right accounts, customers, seniority, and conversations into events.
• Shape event concepts, onsite themes, interactive moments, hospitality touches, and branded experiences.
• Use demonstrations and customer-led moments to make DashQ’s technical product tangible and credible.
• Coordinate vendors across venues, AV, booth builds, signage, catering, printing, staffing, photography, decor, gifting, transportation, and branded materials.
• Support event content capture, including customer conversations, founder moments, interviews, testimonials, recaps, and behind-the-scenes content.
• Build reusable checklists, templates, vendor lists, timelines, run-of-show formats, and event playbooks.
• Close events with recaps, guest notes, CRM handoffs, account context, follow-up coordination, vendor feedback, and lessons learned.

Candidate qualifications

• Candidates with 5+ years in project management, event production, experiential marketing, brand activations, field marketing, agency production, corporate events, hospitality production, conference production, or similar roles are welcomed.
• Hands-on experience planning and delivering in-person events is required.
• Helpful background includes account-based or field marketing for relationship-driven B2B sales.
• Helpful experience includes producing events in Canada and the U.S., or working with cross-border teams, vendors, venues, or attendees.
• Experience may come from an in-house team, an agency, or both.

Working style and strengths

• The role calls for creative and operational judgment, attention to detail, and comfort balancing the guest experience with budgets and logistics.
• Candidates should be calm under pressure, resourceful when plans change, and comfortable hosting guests, directing vendors, and representing DashQ externally.
• Commercial awareness and the ability to make an abstract or technical product feel real and credible in person are valued.

Compensation and benefits

• Base salary range is $95,000–$120,000 CAD; compensation depends on experience, skill level, location, and qualifications.
• The total rewards package includes equity in the form of stock options, health, dental, and vision benefits, company social events, personal development support, and relocation support for candidates moving to Ottawa.

Application materials

• Applicants should include a resume and examples of in-person events they planned and delivered, describing the objective, their ownership, and the outcome.