Project Manager (Event Production)

Salary

• Salary is up to £55,000, dependent on experience; no pay cadence is stated.

Company benefits

• Private healthcare after 12 months of service, employee-supported volunteering, enhanced family leave, Perkbox, and an employee assistance programme.
• Company sick pay, employee recognition and referral schemes, career development support, access to technology, global opportunities, and a long-service programme.

Position overview

Event project management

• Prepare and communicate production and labor schedules, sub-rental requirements, project scope, execution plans, and responsibilities to teams, vendors, and venue partners.
• Determine and secure project resources.
• Attend client meetings, maintain show documentation, and respond to client concerns and questions.
• Monitor and adjust project scope through the planning process.
• Help Sales and Operations determine equipment needs and technical solutions; create technical diagrams when required.
• Review sales documents to confirm equipment and technical positions meet client needs.
• Build client relationships, provide customer service, and support client retention.
• Lead technical teams and ensure required risk assessments and method statements are ready and communicated before event execution.

Event execution

• Act as project leader and onsite client contact throughout the event.
• Manage technical execution from load-in through the show to load-out.
• Own inventory management during the event and communicate plans and client expectations to the team.
• Manage onsite schedule, equipment, and workforce changes.
• Mentor team members on event execution and best practices.
• Ensure compliance with technical and production standards and applicable health and safety requirements for team members and subcontractors.
• Follow up onsite with clients to confirm their needs are met and equipment is working properly.

Financial management

• Assist with project budget creation, analysis, and execution, working with regional leadership to mitigate external workforce and sub-rental costs.
• Manage event costs against budget and communicate onsite changes to Sales for billing.
• Assist with post-event client invoicing and coordinate prompt payment of external vendors.
• Follow company policies and procedures to reduce exposure to liability claims and property damage, theft, or misappropriation.

Administration and training

• Complete post-event reporting, verify workforce hours, and ensure outsourced equipment is returned to its provider.
• Participate in developing Project Management standard operating procedures.

Requirements

• Manage end-to-end execution of large-scale event projects from design and development through closeout.
• Partner with Project Management, Sales, and Operations teams to determine event technical requirements and communicate execution plans.
• Ensure required health, safety, and environmental documentation, including risk assessments and method statements, is in place and communicated before event execution.
• Ensure compliance with technical and production standards and company policies and procedures.
• Ensure onsite team members and subcontractors comply with applicable health and safety requirements.