paycor
Project Coordinator-Traffic Control/Construction
RoadSafe Traffic Systems
Gibsonia, USA
Full-time
Mid · 3+ years experience
Onsite
Discovered 1 months ago
Microsoft OutlookMicrosoft ExcelERPproject management softwarework order software
Key Skills for This Role
Microsoft OutlookMicrosoft ExcelERPproject management softwarework order software
Full Job Posting
- Coordinate project startup activities, including collecting and maintaining customer contracts, permits, purchase orders, and required project documentation.
- Create and maintain projects, work orders, and customer information within company operating systems.
- Maintain project files throughout the project lifecycle, ensuring documentation is complete and audit ready.
- Assist with scheduling projects, crews, equipment, and materials to support operational efficiency.
- Prepare and maintain daily production reports, load sheets, and work schedules.
- Enter and review field work tickets, ensuring labor, equipment, quantities, customer signatures, and supporting documentation are complete and accurate.
- Coordinate equipment transfers between branches and maintain supporting documentation.
- Assist Operations Managers with monitoring production, project status, and resource utilization.
- Process employee timecards and resolve payroll discrepancies.
- Serve as backup support for onboarding activities, including new hire paperwork, orientation preparation, and employment documentation.
- Maintain employee records in accordance with company policies.
- Support project billing by ensuring all required documentation is complete and submitted on time.
- Assist with change orders, extra work authorizations, and project cost documentation.
- Process purchase orders, receive invoices, and maintain purchasing records.
- Support Accounts Receivable by researching invoice questions and assisting with collections.
- Maintain branch inventory records and assist with monthly cycle counts.
- Coordinate inventory transfers and identify inventory discrepancies.
- Manage branch mobile device inventory, activations, upgrades, and replacements.
- Serve as a primary administrative contact for customers, vendors, and internal departments.
- Respond to customer inquiries professionally and resolve administrative issues promptly.
- Maintain strong relationships through timely communication and follow-up.
- Prepare operational reports, spreadsheets, and performance metrics for branch leadership.
- Monitor administrative processes for accuracy and compliance.
- Ensure all documentation complies with company policies, DOT requirements, and customer contract requirements.
- Identify opportunities to improve operational processes and administrative efficiency.
- Support branch leadership with special projects and operational initiatives.
- Perform other duties as assigned.
- Excellent organizational and project coordination skills.
- Strong attention to detail with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Ability to build relationships with customers, vendors, field personnel, and corporate departments.
- Strong problem-solving and critical thinking abilities.
- Ability to identify issues proactively and recommend solutions.
- Working knowledge of scheduling, purchasing, payroll, billing, and inventory processes.
- Ability to maintain confidential employee and customer information.
- Proficiency with Microsoft Outlook, Excel, Word, Teams, and the ability to quickly learn ERP and project management software.
- Strong customer service orientation.
- Ability to work independently while supporting a collaborative team environment.
- Knowledge of construction, traffic control, pavement marking, or infrastructure operations is preferred.
- High School Diploma or GED required.
- Associate's degree in Business Administration, Project Management, Construction Management, or related field preferred.
- Minimum of three (3) years of experience in project coordination, construction administration, operations support, office management, or a related field.
- Experience supporting multiple projects in a fast-paced operational environment.
- Advanced proficiency with Microsoft Excel, Outlook, and Word.
- Experience with ERP, accounting, project management, payroll, or work order software preferred.
- Valid driver's license with an acceptable driving record may be required.
- Primarily office-based with occasional visits to project sites, branch yards, and warehouses.
- Frequent use of computers, phones, and office equipment.
- Ability to sit, stand, walk, bend, and occasionally lift up to 25 pounds.
- May require periodic overtime or schedule adjustments to meet business needs.
About RoadSafe Traffic Systems
Construction1800 employeesFounded 2007
National provider of traffic control services and safety products.
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