Project Coordinator
Role Overview
Reporting to the Project Manager, this individual will be responsible for providing direct support to the project management department and Field Staff.
Working under direct supervision, the Project Coordinator aids in the execution of phase(s) of project delivery defined in the essential duties section.
This position must follow specific and defined procedures and instructions (verbal and written) and requires supervisor approval of proposed actions.
Key Skills for This Role
Full Job Posting
Position Overview
Reporting to the Project Manager, this individual will be responsible for providing direct support to the project management department and Field Staff.
Working under direct supervision, the Project Coordinator aids in the execution of phase(s) of project delivery defined in the essential duties section.
This position must follow specific and defined procedures and instructions (verbal and written) and requires supervisor approval of proposed actions.
Essential Duties and Responsibilities
- Assist Project Managers in obtaining shop drawings from Manufacturers, Suppliers and Subcontractors.
- Preparation and logging of shop drawings for issue to the General Contractor/Owner and Engineers. Follow up and distribution of the approved shop drawings and all project related documents to the Manufacturers, Suppliers and Subcontractors.
- Clearly articulate and manage RFI’s.
- Distribution of change notices/orders to Subcontractors and Suppliers. Once approved; distribution to project team, subs/suppliers, cost projections (data entry), updating current drawings, various data entry accounting tasks.
- Entry of change orders and distribution of change notices/orders to Subcontractors and Suppliers.
- Prepare and print monthly cost reports for the Project Managers.
- Preparation and monthly update of the work in progress (WIP) forecast sheets.
- Copy and distribution of drawings and change orders.
- Manage and issue project deficiency punch list.
- Preparation and management of commissioning and project specific quality control forms.
- Organize and obtain drawings and specifications from our clients for distribution to our Sub-Contractors.
- Support the Project Manager, Project Team and Site Superintendents in any administrative project functions.
Experience, Skills & Knowledge
- A Degree in Mechanical Engineering or Construction Management is preferred.
- Previous experience working in the mechanical construction industry would be an asset.
- Experience with CAD and the ability to read construction drawings is preferred.
- Experience with Bluebeam is an asset.
- Demonstrated competency with Microsoft Office including: Outlook, Word, Excel, and Project.
- Experience with project or construction management software is an asset.
- An ability to read, understand, and interpret construction plans is desired.
- Must have excellent reading as well as writing skills.
- Effective communicator with the ability to develop effective working relationships with employees at all levels.
- Sense of urgency and drive to succeed. Must be comfortable working within a deadline driven fast paced environment.
- Resourceful, energetic and able to manage multiple priorities.
- Strong team player.
Travel
- 10 – 60% of travel to site within Ontario may be required.
Working Conditions
- On site conditions can vary, either working in a trailer on site, walking or on your feet for long periods of time, high levels of noise, weather and temperature can vary depending on season.
Compensation
- Pay: $55,000.00-$75,000.00 per year.
Application Notes
- Ability to commute/relocate: Richmond Hill, ON L4B 3L6: reliably commute or plan to relocate before starting work (preferred).
- Application question(s): Do you have a valid G driver's license and reliable transportation to travel to project sites throughout Ontario?
- Application question(s): Do you have a degree or diploma in Mechanical Engineering, Construction Management or a related field?
- Work Location: In person.
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