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Project Coordinator

Trilon Group
Orange Park, USA
Full-time
Entry
Onsite
USD 55000-63000 yearly
Discovered 1 months ago

Full Job Posting

Include

  • Assist in pipeline development and tracking and ensure appropriate records are created and updated.
  • Assist with initial project setup, ensuring that files, templates, tracking tools, and systems are established correctly. Ensure compliance with company Standard Operating Procedures (SOPs) for project setup and execution.
  • Maintain project documentation, including contracts, scopes of work, meeting minutes, action items, change orders, and sub-consultant agreements.
  • Assist team as needed with any grant opportunity research, application development, and submission coordination.
  • Facilitate (as needed) internal kick-off meetings to align teams on project scope, roles, and deliverables.
  • Work closely with team to assist in budget tracking, financial forecasting, and invoicing preparation.
  • Support the maintenance of project schedules, ensuring alignment with deadlines and deliverables.
  • Track change orders and budget modifications, ensuring that project financials remain updated and aligned with contractual agreements.
  • Assist in contract lifecycle management, including sub-consultant agreements, client contracts, and regulatory documentation.
  • Ensure proper digital and physical record-keeping for all project-related documents, maintaining version control and accessibility.
  • Coordinate with legal and finance teams to ensure contract compliance, approvals, and execution.
  • Act as a liaison between internal teams, sub-consultants, vendors, and clients, ensuring clear and efficient communication.
  • Support client interactions by preparing meeting materials, presentations, and project reports.
  • Facilitate cross-discipline coordination across internal teams, including engineering, permitting, finance, and architecture.
  • Assist in preparing weekly financial reports, tracking project expenditures and work authorizations (EWA).
  • Coordinate with team to validate billable hours, budgets, and contract compliance.
  • Support financial forecasting and fund allocation as part of grant lifecycle if applicable.
  • Track billing milestones and assist with invoice processing, ensuring alignment with project scope and financial goals.

Requirements

  • Associates or Bachelor’s degree in Business Administration, Project Management, Construction Management, or a related field; equivalent coordination or operations experience may be considered in lieu of a degree.
  • 1-5 years of experience in project coordination, preferably within architecture, engineering or construction.
  • Experience with financial tracking, contracts, and multi-disciplinary project coordination.
  • Experience supporting multiple projects, teams, and deadlines in a fast-paced environment.
  • Demonstrated ability to coordinate across internal teams, clients, and external partners with strong organizational and communication skills.
  • Professional office setting with periodic teams and in-person meetings
  • Frequent use of standard office equipment such as computers, phones, printers, and filing systems.

Compensation & Benefits

  • Dependent upon experience.
  • CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
  • Company Paid Life Insurance and Short-Term Disability.
  • 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.

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