Project Coordinator - Mechanical Designing/CAD

Overview

• Prepare Material Take-Offs (MTOs) based on project specifications, P&IDs, isometrics, and engineering
• drawings.
• Support the preparation of technical submittals, commercial and technical proposals, pre-qualification
• documents, and tender packages.
• Gather and compile data required for proposal development, including material specifications, cost
• estimates, scope definitions, and schedule inputs.
• Coordinate with engineering, procurement, and production teams to collect accurate information for
• proposal preparation.
• Assist the design team in developing drawings, schematics, and spool manufacturing packages.
• Ensure timely updating, revision, and modification of drawings based on design changes, site
• requirements, client comments, and internal review cycles; coordinate with design and engineering
• teams to identify when and where drawing updates are required.
• Maintain proper document control and ensure updated files are accessible to all stakeholders.
• Coordinate with planning, procurement, QC, production, and engineering teams to ensure smooth
• project progress.
• Follow up on procurement requests, material deliveries, and internal approvals to prevent project delays.
• Track project schedules, milestones, and deliverables, and provide regular progress updates.
• Support QC and ITP-related activities by coordinating inspections and monitoring required
• documentation.
• Create item codes and update BOMs, routings, and cost data in ERP and Salesforce as part of project
• coordination activities.
• Review and verify drawings and documents for completeness and accuracy before submission.
• Follow up on inspection reports and document approvals to ensure timely closure.
• Participate in project meetings and prepare minutes, action lists, and follow-up reports.
• Coordinate with clients for document submissions, clarifications, and proposal-related queries when
• required.
• Escalate bottlenecks, delays, and resource constraints to the Line Manager for timely resolution.
• Prepare weekly and monthly project progress reports and maintain all project logs and trackers.
• Support workflow improvements and process optimization activities within the project team.
• Ensure adherence to internal processes, procedures, and quality standards at all project stages.
• Maintain clear communication with internal teams to ensure alignment on project deliverables and
• proposal commitments.