Project Coordinator I - Facilities

Summary

Responsibilities include

• Assist with all aspects of moves and changes, including small construction projects, furniture procurement, allocation of storage, filing and keys
• Ownership of desk reservation and move management software, ensuring neighbourhoods, seating plans and CADM reports are always current
• Assist with internal events, including furniture changes, catering, set up and down etc.
• Assistance with collating planned maintenance documentation and ensuring compliance with regulations
• Overseeing contractors and vendors as and when required
• Liaising with Landlord service providers, including escalation of critical items, ensuring the highest standards of services are provided
• Raising facilities related requisitions and purchase orders
• First response and management of first aid incidents
• Assistance with health and safety documentation, including the production and upkeep of building information packs
• First response to helpdesk requests and emails, actioning as required in a timely manner
• Fulfil any additional ad hoc duties as and when required to meet the needs of the business
• Assistance with the production of both monthly and quarterly premises reports for senior management

Essential skills

• Strong PC skills – Must be highly proficient in Microsoft and Google applications
• Excellent communication and presentation skills
• Ability to take ownership of move management and desk reservation software

Desirable skills and experience

• Previous experience working for a corporate organisation
• Previous experience in a facilities or similar role would be beneficial although not essential.
• Previous experience managing internal moves and changes and small project works
• Previous working experience with move management software and other facilities systems
• IOSH and/or NEBOSH health and safety certification
• First Aid certification

Company Benefits

• Bonus Programme
• Equity Programme
• Employee Stock Purchase Plan (ESPP)
• Private Medical and Dental coverage
• Mental Health Benefit Programme
• Group Pension Plan
• Income Protection
• Life Assurance
• Cycle To Work
• EV Car Benefit Scheme
• Gym Membership
• Family Leave
• Education Assistance – MBA/Advanced Degree/Bachelor Degree
• Ongoing Employee Development Training/Certification
• Hybrid Working
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