Project Coordinator (Events)

Location: Remote, East-Coast USA

At Nteractive, we bring experiences to life.

We are a global events and communications agency delivering unforgettable experiences for some of the world's leading technology and lifestyle brands. From flagship conferences and product launches to incentive programmes, exhibitions, digital campaigns and internal communications, we create experiences that connect people and inspire action.

As our US team continues to grow, we're looking for an organised, proactive and detail-oriented Project Coordinator to support the delivery of world-class events across a portfolio of global client accounts.

This is an excellent opportunity for someone with early-career event experience who is looking to develop their project management skills within a fast-paced global agency environment.

As a Project Coordinator, you'll provide essential project management, administrative and logistical support across multiple events and client programmes.

Working closely with Project Managers, Producers and wider delivery teams, you'll help keep projects organised, on schedule and running smoothly. You'll play a critical role in maintaining project documentation, coordinating event logistics, supporting client communications and ensuring the highest standards of delivery throughout the event lifecycle.

This role is ideal for someone who enjoys working in a fast-moving environment, thrives on organisation and is passionate about delivering exceptional experiences.

Own and maintain key project documentation including timelines, running orders and status trackers

Support Project Leads and Producers with day-to-day project administration

Schedule internal and client meetings, prepare agendas and distribute detailed meeting notes and action items

Assist with the creation and coordination of post-event reports, debrief documents and client feedback analysis

Ensure all project documentation remains accurate, up to date and aligned with Nteractive processes and standards

Coordinate crew logistics across multiple projects and events

Manage freelancer onboarding and contracting processes

Arrange and communicate crew travel, accommodation and event logistics

Compile and distribute detailed crew joining instructions and event information

Support onsite planning and operational readiness activities

Deliver exceptional customer service to clients, suppliers and internal stakeholders

Build positive working relationships across project teams

Support venue sourcing, supplier research and proposal development activities

Assist with supplier RFP processes and client response documentation

Ensure communications are clear, professional and timely

Follow and contribute to the Nteractive Project Management Framework

Proactively identify opportunities to improve processes and efficiencies

Learn from project feedback and event outcomes to continually strengthen delivery standards

Support compliance with company policies, information security requirements and operational procedures

1–2 years' experience supporting the delivery of events, conferences, exhibitions or live experiences

Strong administrative and organizational skills within a fast-paced environment

Excellent attention to detail and ability to manage multiple priorities simultaneously

Strong written and verbal communication skills

A proactive, solutions-focused approach with a strong customer-service mindset

Ability to work collaboratively across teams and build effective working relationships

Intermediate to advanced Microsoft Excel and PowerPoint skills

Strong overall technology proficiency and confidence working with project management systems

Passion for events and a desire to build a long-term career in event delivery and project management

Work with globally recognized technology and lifestyle brands

Be part of a collaborative and supportive global team

Gain exposure to large-scale conferences, exhibitions and live experiences

Learn from experienced event professionals and develop your project management career

Opportunity for international travel and onsite event experience

Join a growing agency where your development and progression are genuinely supported

Compensation is determined based on factors such as geographic location, skills, education, experience, and its relationship to the compensation of current team members in similar positions.

If you're highly organized, passionate about events, and looking to grow your career within a global agency delivering exceptional experiences, we'd love to hear from you.

For further details contact [email protected] .