Project Coordinator

Job Summary

Key Responsibilities

• Assist in the planning, coordination, and execution of projects from initiation to completion.
• Develop and maintain project schedules, timelines, and documentation.
• Coordinate meetings, prepare agendas, and document meeting minutes and action items.
• Monitor project deliverables, deadlines, and resource allocation.
• Support risk identification and issue resolution by escalating concerns when necessary.
• Maintain project records, reports, and communication logs.
• Coordinate communication between internal teams, vendors, clients, and stakeholders.
• Assist with budget tracking, expense monitoring, and procurement activities.
• Ensure compliance with organizational policies, procedures, and project management standards.
• Support continuous improvement initiatives by identifying opportunities to enhance project processes.

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, Engineering, or a related field.
• 1–3 years of experience in project coordination, project administration, or a similar role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience using project management tools.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

Preferred Qualifications

• Project Management certification or training (CAPM, PMP coursework, or equivalent).
• Experience working in cross-functional teams.
• Experience with budget tracking and reporting.

Key Competencies

• Project Planning and Coordination
• Communication and Management
• Time Management
• Organization and Documentation
• Risk and Issue Tracking
• Problem Solving
• Team Collaboration
• Adaptability and Flexibility

Working Conditions

• Full-time position.
• May require occasional overtime to support project deadlines.
• Hybrid, remote, or office-based work arrangements depending on business needs.

Success Metrics

• On-time completion of project milestones.
• Accuracy and timeliness of project documentation and reporting.
• Effective coordination among project stakeholders.
• Reduced project risks and issue resolution turnaround times.
• Stakeholder satisfaction with project communication and support.

Reporting To