Project Coordinator

About Alphamind

Project Coordinator

Project Planning & Scheduling

• Assist in developing project plans, timelines, and action plans.
• Track project progress against milestones and deadlines.
• Coordinate project activities to ensure timely delivery of objectives.
• Monitor project schedules and proactively escalate delays or concerns.

Resource Coordination

• Coordinate the availability and allocation of project resources, including personnel, equipment, and software.
• Ensure project teams have the necessary tools and support to execute tasks effectively.
• Assist in managing resource utilization and workload planning.

Stakeholder Communication

• Organize and coordinate project meetings, workshops, and status reviews.
• Prepare presentations, meeting agendas, and minutes.
• Provide regular project updates to stakeholders and leadership teams.
• Facilitate communication between departments, vendors, and project teams.

Documentation & Reporting

• Maintain accurate project documentation and records.
• Prepare project status reports, dashboards, and performance updates.
• Archive completed project documentation in accordance with company standards.
• Ensure documentation is compliant, up to date, and easily accessible.

Risk & Issue Management

• Identify potential project risks and operational challenges.
• Maintain project risk and issue registers.
• Support the development and implementation of mitigation and contingency plans.
• Follow up on action items and ensure timely resolution of project issues.

Administrative & Financial Support

• Provide day-to-day project administration support.
• Track project budgets, payments, invoices, and financial status.
• Assist with procurement coordination and vendor communications.
• Manage scheduling, correspondence, and project-related data entry.

Requirements

• Bachelor's Degree in Business Administration, Project Management, Hospitality Management, or a related field.
• Minimum 5 years of experience in project coordination, project administration, or a similar role.
• Previous experience within the hospitality, F&B, lifestyle, or entertainment industry is essential.
• Strong understanding of project management methodologies and best practices.
• Excellent organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Strong financial tracking and budget monitoring capabilities.
• Excellent verbal and written communication skills.
• Experience with Primavera is considered a strong advantage.
• Strong problem-solving skills and ability to take prompt action when challenges arise.
• High attention to detail and commitment to accuracy.
• Ability to work collaboratively across cross-functional teams in a fast-paced environment.

What We Offer

• Opportunity to work with one of the region's leading hospitality and lifestyle groups.
• Dynamic, collaborative, and multicultural work environment.
• Exposure to high-profile hospitality and development projects.
• Career growth and professional development opportunities.

Join Us