Project Coordinator - Construction

Position Overview

Responsibilities

• Assist Project Managers with day-to-day coordination of active projects, including scheduling, task tracking, and status updates
• Maintain accurate project documentation, including timelines, budgets, meeting notes, and action items
• Coordinate communication between internal teams, vendors, and contractors
• Track deliverables and deadlines, flagging risks or delays to the project manager proactively
• Prepare and distribute status reports, dashboards, and project summaries
• Schedule and help facilitate project meetings, including agenda preparation and follow-up notes
• Support procurement coordination, such as tracking material and equipment orders and delivery timelines
• Maintain organized digital files and project records for easy team access
• Assist with onboarding new projects, including setting up folders, trackers, and initial documentation
• Other duties as assigned

Requirements

• 1–2 years of experience in project coordination, administrative support, or a related role (internships count)
• Experience in the equipment, construction, manufacturing, or field-services industry preferred
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office (Excel, Word, Outlook) and/or Google Workspace
• Comfortable learning project management tools (e.g., Asana, Smartsheet, or similar)
• Clear written and verbal communication skills
• Ability to manage multiple tasks and priorities in a fast-paced environment