Project Coordinator - Commercial Roofing

Job Responsibilities

• Support the assigned Project Manager with all project-related administrative tasks.
• Review project files and work order binders – ensure all relevant & required documents are included.
• Assist in preparing documentation for project startup or closeout.
• Collect and file all necessary documents from the field, including daily forms, safety forms, and packing slips.
• Complete and distribute weekly production reports with accurate and up-to-date site data.
• Order materials and equipment as needed for active and upcoming projects.
• Issue and track purchase orders to vendors and suppliers.
• Book hotel accommodations and assist with travel logistics for field staff when required.
• Maintain project documentation, including contracts, submittals, and safety paperwork.
• Communicate with vendors, subcontractors, and internal departments to ensure project needs are met.
• Assist with scheduling of equipment deliveries, inspections, and crew requirements.
• Track and confirm material deliveries and equipment rentals.
• Support the coordination of job site mobilization and demobilization.
• Help maintain up-to-date job costing and documentation in project management systems.
• Provide general administrative support to ensure timely execution of project milestones.
• Knowledge and Critical Skills/Expertise:
• Basic knowledge of roofing materials, equipment and processes.
• Proven experience in project coordination, including resource allocations, procurement, logistics and scheduling.
• Knowledge of safety regulations and compliance requirements related to roofing operations, including OHSA standards and industry-specified safety protocols, is essential for maintaining a safe work environment and minimizing risks.
• Ability to effectively organize and prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Strong time management skills to effectively prioritize tasks.
• Excellent verbal and written communication skills used to facilitate collaboration among production and sales teams; communicate requirements and updates, and interact with clients and colleagues.
• Aptitude for identifying issues, analyzing root causes, and developing practical solutions. Strong problem-solving skills enable Production Coordinators to address challenges that arise during project execution and make timely reports or suggestions to keep projects on track.
• Customer-centric approach with a commitment to delivering exceptional service by maintaining open communication and addressing customer concerns promptly and professionally.
• Ability to work effectively as a team and collaborate with diverse stakeholders, including project managers, field crews, suppliers, and subcontractors. Being a team player fosters a cooperative work environment and promotes project success.