Project Coordinator

Bartlett Cocke General Contractors is currently seeking a Project Coordinator to join our team in Austin, TX!

The Project Coordinator will be responsible for supporting project teams regarding project issues, payments, etc. in a fast-paced work environment.

Essential Job Functions and Responsibilities:

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Contract and change order updates in Textura utilizing any other related system reports.
• Analyze and process subcontractor payment applications.
• Perform proper due diligence including verification of approvals, coding and required lien releases.
• Prepare payment packets to be submitted to Accounting for both Check and ACH Transfer (Textura), including joint and partial payments.
• W-9 tracking and updates.
• Review and track subcontractor insurance.
• Track surety claims.
• Import original budgets to CMiC.
• Perform project closeout.
• Review owner billings for reasonableness and test for mathematical accuracy.
• Work with Project Team to resolve billing discrepancies.
• Research reporting inquiries and provide monthly subcontractor reporting to Project Teams.
• Accounting system and Textura pay app reconciliations reports at month end.
• Prepare and/or distribute a variety of other project reports.

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment required.
• High School Diploma or equivalent required.
• Experience using Viewpoint, CMiC or other similar construction software required.
• Experience using Textura Construction Payment Management.

Bartlett Cocke General Contractors provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.