Project Coordinator/Administrative Operations
Role Overview
The Project Coordinator / Administrative Operations Specialist provides comprehensive administrative, operational, and project support to ensure efficient execution of organizational initiatives. This role coordinates workflows, maintains project documentation, facilitates stakeholder communication, supports compliance activities, and assists with onboarding and training efforts. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Key Skills for This Role
Full Job Posting
Position Summary
The Project Coordinator / Administrative Operations Specialist provides comprehensive administrative, operational, and project support to ensure efficient execution of organizational initiatives. This role coordinates workflows, maintains project documentation, facilitates stakeholder communication, supports compliance activities, and assists with onboarding and training efforts. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Project Coordination & Support
Coordinate day-to-day project activities, schedules, milestones, and deliverables.
Monitor project progress and track action items to ensure timely completion.
Maintain project records, reports, and documentation repositories.
Support cross-functional teams by facilitating communication and information sharing.
Assist leadership with planning, reporting, and operational initiatives.
Administrative Operations
Provide administrative support for organizational and departmental activities.
Manage calendars, meetings, correspondence, and workflow priorities.
Organize and maintain confidential files, records, and project documentation.
Prepare reports, presentations, and status updates for management.
Identify and implement process improvements that enhance team productivity and efficiency.
Compliance & Quality Assurance
Ensure adherence to organizational policies, procedures, and compliance requirements.
Review documentation for accuracy, completeness, and quality standards.
Support audit readiness activities and maintain proper records management practices.
Handle sensitive information with discretion and confidentiality.
Stakeholder Communication
Serve as a liaison between internal teams, clients, and external stakeholders.
Respond to inquiries, resolve issues, and provide timely follow-up on action items.
Facilitate collaboration among departments to support successful project outcomes.
Communicate complex information clearly through written and verbal channels.
Assist with knowledge transfer and team development initiatives.
Required Qualifications
- Bachelor's degree preferred; equivalent professional experience considered.
- 5+ years of experience in administrative support, customer service, operations, or project coordination.
- Experience supporting cross-functional teams in a fast-paced environment.
- Strong organizational, time management, and problem-solving skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple priorities while maintaining attention to detail.
- Proficiency with Microsoft Office Suite and business systems.
Preferred Qualifications
- Experience in healthcare, government contracting, financial services, or regulated industries.
- Experience with compliance documentation, quality reviews, or audit support.
- Demonstrated experience training and onboarding new employees.
- Experience supporting project managers or program management offices (PMOs).
Core Competencies
Project Coordination
Administrative Operations
Process Improvement
Compliance & Quality Assurance
Stakeholder Engagement
Documentation Management
Risk Awareness
Customer Service Excellence
Cross-Functional Collaboration
About Global Resource Solutions, Inc.
Provides security and intelligence services to US government agencies.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Global Resource Solutions, Inc.
Alternate COMSEC Manager
Riyadh, KSA
Alternate COMSEC Manager
Riyadh, KSA
Alternate COMSEC Manager
Riyadh, KSA
Project Coordinator/Administrative Operations
, USA
Project Coordinator/Administrative Operations
, USA
Alternate COMSEC Manager
Riyadh, KSA