Project Coordinator 3

The Project Coordinator will be responsible for managing all aspects of assigned projects to include engaging in internal pre-kick-off meetings continuing through hand-off and delivery of final assets and post-launch evaluation.

The Project Coordinator is the central point of communication for the internal team, interfaces with the client, account leadership, Operations, project team members and contractors in order to meet the pre-specified parameters of time, quality and budget for final deliverables.

The Project Coordinator supports the project team, ensuring they are well-coordinated, connected and engaged.

Actively support the project team’s efforts by developing the project plan and scope management in conjunction with the ISD, allocating and managing resources, documenting and managing risks, planning project transitions and offering ongoing maintenance and support

Develop and manage a set scope of work and detailed project plan through: setting effective expectations, communications, project change control, budget monitoring, and overall business understanding of the project needs

Communicates alignment between projects and Operations, Account Managers and client-level initiatives

Maintain routine communications with the stakeholders, Operations and internal project team regarding project schedule, budget, scope and risk

Lend ad-hoc support to various project teams, as necessary, during project implementation

Lead lessons learned/project implementation reviews after project completion

Effectively manage multiple priorities

Ensure project milestones are met and deliverables are on time, on/under budget and meet/exceed client expectations

Prepare the project team for internal and external team meetings, to include: schedule the meeting and appropriate resources, create the meeting agenda, take notes and action items during the meeting and disseminate notes to all stakeholders, as appropriate

Interface with subcontractors and consultants to ensure project alignment and that adequate staffing is available to meet customer needs

Conduct internal project review meetings and serve as project information source

Report feedback, concerns, comments and questions from the client to the project team

Perform final GP review of deliverables and monitor project deliverables to ensure quality levels are attained

Manage print and delivery schedule for asset production; route other materials as needed and source other items, as required, to support the learning experience

Maintain integrity of final asset repository (share drive)

Make process improvement recommendations to leadership as required

Along with the project team, help manage intake requests to ensure adequate requirements and details are gathered for input into staffing decisions

Help identify, coordinate and direct the staff assigned to the project; provide insight into staffing transitions and potential fit for next assignments

Support project escalations and risk mitigation planning

Maintain visibility to projects on forecast

2 years relevant experience

Bachelor’s Degree in related discipline preferred