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Project Controls & Program Support Specialist

KPFF Consulting Engineers
Seattle, USA
Full-time
Junior · 2–5 years experience
Hybrid
Discovered 2 weeks ago

Full Job Posting

Job Responsibilities

  • Contract Administration and Project Controls
  • Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing
  • Set up and manage spreadsheets for fee estimates, cost tracking and billing
  • Prepare subconsultant agreements
  • Develop and maintain project schedules
  • Project Accounting, including budget tracking and management, and project set up
  • Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements
  • Review/prepare project invoices and progress reports
  • Planning Team Program Support
  • Prepare billing and workload forecasts
  • Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation
  • Support team operations as needed in a collaborative environment

Minimum Qualifications

  • 2-5 years of finance, accounting, administrative, or business support experience
  • Associate's or bachelor's degree in Finance, Accounting, Business, or a related field preferred, but not required with relevant experience
  • Microsoft Office Suite: Advanced Word and Excel, Project, PowerPoint
  • Efficient time management and ability to manage multiple priorities and meet deadlines in a fast-paced environment
  • Enjoys challenges, positive and self-motivated
  • Dependable and ability to work independently
  • Effective verbal/written communication style appropriate for professional team setting
  • Strong attention to detail with a focus on accuracy and organization
  • Comfortable working with financial data, reports, invoices, and budgets
  • Ability to work professionally with individuals at all levels of the organization
  • Take initiative and have fun!
  • Experience in Bluebeam, BST, financial accounting software
  • Data management and document review experience

Desired Qualifications

  • Experience in Bluebeam, BST, financial accounting software
  • Data management and document review experience
  • Physical Demands:
  • Duties are primarily conducted in a standard office setting, requiring prolonged periods of sitting at a desk or computer table.
  • Occasionally may be required to lift objects weighing up to 15 lbs.
  • Occasionally visiting project locations and performing field inspections which may involve walking, standing, kneeling, or navigating uneven terrain.
  • Traveling to project sites or client meetings, which may involve driving or flying.

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