Project Co-ordinator
Role Overview
Coordinates and follows project activities from estimation through production, inspection, installation, completion, and after-sales service.
Works with clients, management, Marketing/Sales, Production, site teams, sub-trades, suppliers, and other departments to meet approved requirements, schedules, and documentation standards.
Key Skills for This Role
Full Job Posting
Job purpose
Coordinates and follows project activities from estimation through production, inspection, installation, completion, and after-sales service.
Works with clients, management, Marketing/Sales, Production, site teams, sub-trades, suppliers, and other departments to meet approved requirements, schedules, and documentation standards.
Site coordination and installation
- Coordinate site, mall, and client inspections; obtain measurements and approvals, check site conditions, communicate findings, and resolve discrepancies before work proceeds.
- Coordinate installation schedules, materials, and client/site requirements; monitor site supervision and installation progress against approved drawings, specifications, sample boards, and project requirements.
- Follow up on installation problems, close out site snags, manage after-sales requests, and report completion and project status to management.
Samples, production, and project changes
- Prepare and submit sample boards for approval; verify samples, colours, materials, finishes, and specifications; record approvals and communicate approved requirements to Production and Installation.
- Coordinate client, Marketing/Sales, Production, site, management, supplier, and sub-trade follow-ups; track approvals, materials, drawings, production, delivery, installation, and completion.
- Coordinate estimation details, measurements, quantities, specifications, quotations, and revisions; manage documented project changes and required reviews and approvals.
- Communicate the effect of project changes on drawings, production, installation, schedules, and other requirements; flag delays and discrepancies to management.
Documentation, reporting, and scheduling
- Maintain project files and records including minutes, change orders, site instructions, shop drawings, progress claims, field notices, approvals, quotations, samples, correspondence, and drawing revisions.
- Maintain reporting procedures, prepare progress updates and presentation materials, track pending actions and approvals, and keep project parties informed.
- Track schedules, milestones, deadlines, and completion dates; coordinate stakeholders to prevent avoidable delays and raise safety concerns through required reporting.
- Provide administrative support, maintain trackers and records, assist the Project Manager, and follow assigned projects through completion and after-sales service.
Accountability and expectations
- Take ownership of assigned project coordination and follow-up through the project lifecycle.
- Keep project documentation accurate, complete, current, and properly filed; follow project frameworks, procedures, approved drawings, specifications, and requirements.
- Ensure no project stage proceeds without required information, documentation, or approval.
- Communicate professionally and regularly, meet assigned deadlines, and report potential delays, mistakes, discrepancies, and issues early.
- Primary responsibility areas include site inspections and coordination; installation, supervision, snagging and after-sales; sample boards; stakeholder coordination; documentation and reporting; and scheduling and changes.
Pay
- Pay is AED 3,500–4,500 per month.
Work location
- The description specifies work in person and includes ongoing site coordination and supervision.
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