Project Billing Cum Admin Executive

Role overview

Billing and commercial activities

• Prepare and maintain client RA bills, invoices, measurement sheets, and supporting documents.
• Collect completion reports and measurement records; verify vendor and subcontractor bills against work orders, BOQs, measurements, and completion status.
• Track billing, payment status, outstanding amounts, and approvals; follow up on bill submission, certification, and payment processing.
• Prepare reconciliation statements, debit and credit notes, billing summaries, forecasts, and outstanding payment reports.
• Maintain GST invoices, e-invoices, delivery challans, and other commercial records; track approved scope changes and additional work for billing.

Site administration

• Manage site office administration and office supplies; maintain attendance, manpower deployment, leave records, and timesheets.
• Coordinate accommodation, utilities, rent, transportation, vehicle deployment, and other site expenses.
• Maintain petty cash, expense statements, travel claims, and reimbursement documents.
• Coordinate employee joining formalities, site requirements, access passes, IDs, safety induction records, and applicable compliance documents.
• Coordinate with service providers, landlords, transport vendors, and facility teams to resolve administrative issues.

Reporting and coordination

• Prepare daily, weekly, and monthly MIS reports for billing, expenses, manpower, vendor payments, and pending activities.
• Maintain physical and digital project correspondence, approvals, invoices, commercial documents, trackers, and registers.
• Assist the Project Manager with progress reports, commercial summaries, and management updates; submit reports to Head Office and relevant departments.
• Coordinate with Project Managers, Site Engineers, Procurement, Stores, Finance, HR, Commercial, vendors, and Head Office.
• Follow up on pending bills, approvals, vendor documentation, and administrative requirements; escalate issues that could affect project progress.
• Support audits and internal reviews by providing records and supporting documents.

Qualifications and experience

• A bachelor's degree in Commerce, Business Administration, or a relevant discipline is required; candidates with Civil, Electrical, or other engineering qualifications may be considered if they have relevant billing and commercial experience.
• Three years of billing experience and three years of network administration experience are listed as required.
• Relevant experience in billing, commercial activities, site administration, or project coordination in EPC, MEP, electrical, IT infrastructure, data centre, or construction is sought.
• Knowledge of project billing, RA bills, BOQ, measurement sheets, GST invoices, and commercial documentation is preferred.
• Experience with client and subcontractor billing, vendor coordination, expense management, and MIS reporting is advantageous.

Required skills

• Working knowledge of MS Excel, MS Word, and email communication.
• Familiarity with RA billing, BOQ, measurement sheets, invoices, and payment tracking.
• Strong documentation, record keeping, and data management skills; attention to detail and accuracy in billing records.
• Coordination, follow-up, communication, task management, and deadline management abilities.
• Basic knowledge of GST documentation and commercial processes; ability to coordinate independently with site teams and Head Office.

Location and travel

• The job location is a project site; the listed location is Jewar, Noida, Uttar Pradesh.
• Work is in person, and willingness to travel 100% is required.
• Reliable commuting or relocation to Jewar, Noida, Uttar Pradesh, is preferred.

Compensation and benefit

• Pay starts at ₹40,000 per month.
• Provident Fund is listed as a benefit.

Performance expectations