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Project Assistant

Williams Engineering Canada

Calgary, CAN

Full-time

Entry · 2+ years experience

Hybrid

Discovered 5 days ago

Microsoft Office 365Vantagepoint

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Full Job Posting

Specific Responsibilities Include

Coordinate office couriers on a timely basis, as required
Receive, date and time stamp tender packages for Project Managers (PM’s).
Assist project teams with all support tasks such as
proposal preparation; editing, formatting, and proofing of all project documentation (reports, specifications, construction documents and contracts, spreadsheets, etc.); and updating appropriate WE project tracking tools.
proposal preparation;
editing, formatting, and proofing of all project documentation (reports, specifications, construction documents and contracts, spreadsheets, etc.);
and updating appropriate WE project tracking tools.
Attend project meetings and take minutes, as required.
May assist team mates with booking travel, accommodation, and meetings as appropriate.
Prepare meeting agendas, documentation and prepare and distribute minutes.
Assist PM’s with project tracking and maintenance of client contact information in Vantagepoint.
May act as a client contact as appropriate.
May receive, deliver and track drawings for specific projects.
Basic understanding of drawings for advanced proposal/report preparation assistance.
Prepare reports using corporate standards and templates and contribute feedback for appropriate updates of these templates.
Assist with project close out including project profiles.
Assist PM’s with inputting and updating Project Management software.
Assist with building development support by utilizing opportunity based websites, such as but not limited to: APC, BCBid, MERX.
Assist PM’s with the following:
compiling information from engineers and other appropriate sources as requested. e-mail, correspondence, client communications, distribution of information to clients and peers. ensuring schedules are met for deadlines, documents and meetings.
compiling information from engineers and other appropriate sources as requested.
e-mail, correspondence, client communications, distribution of information to clients and peers.
ensuring schedules are met for deadlines, documents and meetings.
Provide quality control services to ensure corporate standards and procedures are met and promote WE’s brand.
Team mates are required to adhere to the company policies and guidelines as well as the company and client safety policies and practices in effect at any given time.
Become proficient in the use of WE software required for this position.
Develop a wealth of company knowledge to appropriately assist inquiries from the public.
Other support tasks as necessary including but not limited to: answering and directing telephone calls, greeting visitors, and distributing mail.

Qualifications and Experience

A Certificate in Business Administration or a similar program is preferred.
Minimum of 2 years administrative or related experience.
Strong ability for marketing / sales support tasks.
Enjoys administrative work and has an interest in engineering or project management.

Skills and Capabilities

Highly organized and able to work in a dynamic atmosphere
Good interpersonal skills; a person who listens well, respects diversity of opinions and has an open, clear and succinct communication style.
Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines.
Ability to represent the company to other WE team mates, clients and community by ensuring the best image is presented.
Application knowledge of WE systems and programs (including Microsoft Office 365, SharePoint, Vantagepoint, Panda Doc).
Able to take on new/additional roles and responsibilities on a pro-active basis.

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