Project Administrator - Roofing Projects
Role Overview
The Project Administrator supports the production team and helps ensure efficient execution of roofing projects.
The role maintains production schedules, supports project managers with allocations and resources, manages inventory, maintains reports and charts, manages division documents, and facilitates interdepartmental communication.
Key Skills for This Role
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About Empire Roofing
Empire Roofing Corporation specializes in commercial and industrial flat roofing projects ranging from 1,000 to 1,000,000 square feet.
The company was among the first Canadian companies to offer TPO (Thermoplastic Polyolefin) roofing membrane.
Role overview
The Project Administrator supports the production team and helps ensure efficient execution of roofing projects.
The role maintains production schedules, supports project managers with allocations and resources, manages inventory, maintains reports and charts, manages division documents, and facilitates interdepartmental communication.
Responsibilities
- Support project managers with project administration and review files and work order binders for required documents.
- Prepare startup and closeout documentation and collect and file field forms, safety paperwork, and packing slips.
- Prepare and distribute weekly production reports with accurate site data.
- Order materials and equipment; issue and track vendor and supplier purchase orders.
- Arrange hotels and travel logistics for field staff when required.
- Maintain contracts, submittals, safety paperwork, and other project documentation.
- Coordinate with vendors, subcontractors, and internal departments to meet project needs.
- Assist with scheduling deliveries, inspections, and crew requirements; track deliveries and equipment rentals.
- Help coordinate job-site mobilization and demobilization.
- Maintain job costing and project records in project management systems and provide general administrative support for project milestones.
Knowledge and skills
- Basic knowledge of roofing materials, equipment, and processes.
- Proven project coordination experience, including resource allocation, procurement, logistics, and scheduling.
- Knowledge of roofing safety regulations and compliance requirements, including OHSA standards and industry-specific safety protocols.
- Ability to organize and prioritize work, handle multiple projects, and meet deadlines.
- Strong time management, verbal and written communication, problem-solving, and customer service skills.
- Ability to collaborate with project managers, field crews, suppliers, subcontractors, and other stakeholders.
Benefits and work environment
- The employer describes a supportive work environment, challenging career opportunities, competitive compensation, growth opportunities, paid overtime, benefits, and a safe workplace.
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