Project Administrator

Role overview

Responsibilities

• Support production administration, including job cards, timesheets, scheduling cover, stockroom matters, purchase orders, uniforms and PPE.
• Prepare end-of-month reports for accounts and process invoices through CAAPS.
• Maintain project files and MDR documentation, and manage document control from project setup through archiving.
• Run contract reviews, prepare client progress claims and complete monthly client reporting.
• Compile contract packs and bank guarantees, and assist with tender submissions.
• Set up projects, track monthly cash flow and forward orders, and support subcontractor work orders.
• Coordinate subcontractors and suppliers, including insurance checks and invoicing.
• Take and distribute meeting minutes.
• Maintain plant and equipment registers and action training, ticket and licence alerts.
• Monitor Kronos and flag timekeeping discrepancies to managers.

What you'll bring

• Experience in project and contract administration and document control systems.
• Accounts payable and receivable experience.
• Advanced Word, Excel and Adobe skills; high accuracy in data entry and spreadsheet management.
• Strong organisation, time management, prioritisation, written and verbal communication, and problem-solving.
• Ability to work independently and as part of a team; commitment to safety, quality and company procedures.

Highly regarded

• Structural steel or manufacturing experience is highly regarded.
• Experience with Pronto and Aconex is highly regarded.

Benefits

• Benefits include an Employee Assistance Program, discounts, paid parental leave, an employee donation scheme, team events, and career development opportunities.

Work location

• The role is based at the Kingsford office and includes workshop administration.