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Project Admin.

Gallaher Company
San Jose, USA
Full-time
Mid · 5+ years experience
Onsite
Discovered Today

Full Job Posting

Responsibilities

  • The Project Admin. is responsible for project planning & implementation, scheduling, project completion, client satisfaction and financial outcome of all department projects.
  • Oversee daily operations, progress billing, and resource allocation.
  • Manage project flow and cost tracking to ensure jobs are completed on time and within budget.
  • Maintain clear communication with internal team, as well as customers, property managers, and subcontractors.
  • Track inventory, manage equipment maintenance, and ensure compliance with safety regulations.
  • Generate reports and analyze data to identify areas for improvement.
  • Work closely with the project managers and service managers to understand project schedules.
  • Own all accounts payable and billing for the department.
  • Contribute to the development and implementation of operational strategies.
  • Ensures all project documentation are completed by technicians.
  • General office duties.

Requirements

  • Bi-lingual (English & Spanish)
  • Minimum 5 years of experience in an administrative role.
  • Proven ability to manage multiple projects simultaneously and prioritize effectively.
  • Excellent communication, interpersonal, and organizational skills.
  • Commitment to safety and a strong work ethic.
  • Experience in scheduling, budgeting, and project management software.
  • Experience in the restoration or construction industry.
  • Strong understanding of water, fire, and mold remediation processes a plus!
  • We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Applications will not be considered without a current Resume.

Preferred Qualifications

  • Strong understanding of water, fire, and mold remediation processes a plus!

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