Project & Admin Coordinator

Position overview

Studio and office operations

• Coordinate communications with clients, trade partners, vendors, and contractors.
• Maintain studio organization, sample libraries, and office supplies.
• Schedule consultations, meetings, site visits, and installation days.
• Track project inquiries, prepare client proposals, and create and schedule studio marketing and social media content.

Procurement and purchasing

• Prepare and process purchase orders for furniture, fixtures, and equipment.
• Manage vendor quotes, lead times, trade pricing, and finish samples.
• Track shipments, deliveries, and backorders; coordinate with receiving warehouses and delivery teams to resolve issues.

Client and financial administration

• Prepare client estimates, proposals, invoices, and payment reminders using design and accounting tools.
• Process vendor invoices, track deposits, reconcile project expenses, and maintain client and project records.

Required qualifications

• At least 2 years in an administrative, studio assistant, or project coordinator role.
• Bachelor's degree required.
• High proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Familiarity with Instagram, Pinterest, LinkedIn, and basic design tools such as Canva.
• Strong organization, attention to detail, multitasking, and written and verbal communication skills.
• Familiarity with interior design processes, trade vendors, and FF&E purchasing.

Preferred experience

• Interior design, architecture, or design/build company experience is strongly preferred.
• Interior design or procurement software experience is a bonus.

Benefits

• Paid time off and paid holidays.
• Health insurance.
• Collaborative, creative work environment.

Compensation

• Pay starts at AED 5,000 per month.

Work location

• Work is in person.