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Program Manager

UCSF Campus BU
San Francisco, USA
Full-time
Manager · 6+ years experience
Onsite
Discovered 1 weeks ago

Full Job Posting

Required Qualifications

  • Bachelor's degree in related area and minimum six years of experience inclding five in a lead/supervisory role or equivalent experience / training.
  • Demonstrated experience managing complex projects or programs in an academic, research, healthcare, education, nonprofit, technology, or similarly multidisciplinary environment.
  • Demonstrated ability to translate strategic objectives into actionable project and implementation plans.
  • Strong project and program management skills, including experience developing work plans, managing timelines, coordinating deliverables, identifying risks, and resolving barriers.
  • Strong analytical and problem-solving skills, including the ability to synthesize complex information and develop actionable recommendations.
  • Excellent written, verbal, interpersonal, and presentation skills.
  • Demonstrated ability to work effectively with multidisciplinary teams and diverse internal and external stakeholders.
  • Ability to manage multiple complex priorities and deadlines with a high degree of independence, judgment, and accountability.
  • Proficiency with common project-management, collaboration, data, and productivity tools.
  • Preferred Qualfications
  • Master's degree, PhD, or other advanced degree in a relevant field.
  • Project Management Professional (PMP) certification or comparable project/program management training.
  • Experience managing academic or research programs within a leading research university, healthcare institution, or comparable organization.
  • Experience supporting neuroscience, cognitive science, education, learning sciences, child development, health, or related research. Experience with translational research and/or implementation science.
  • Experience managing grants, contracts, subcontracts, program budgets, and/or externally funded initiatives.
  • Responsibilities
  • %
  • of time
  • Essential Function (Yes/No )
  • Key Responsibilities
  • (To be completed by Supervisor)
  • YES
  • 35
  • Project Management & Implementation
  • Direct day-to-day program and project management for complex initiatives involving multiple UCSF teams and external partners.
  • Develop project plans, establish milestones and deliverables, track progress, and proactively identify and resolve implementation barriers.
  • Coordinate implementation across research, education, product/technology, operations, and external organizations.
  • Help the director to establish clear roles, responsibilities, decision rights, and communication structures for multidisciplinary teams.
  • Facilitate project and program meetings, including agenda development, decision tracking, documentation, and follow-up.
  • Coordinate competing priorities and adjust schedules, resources, and implementation plans as program needs, research findings, or funding conditions change.
  • Conduct post-implementation review and analysis to identify opportunities for improvement, refinement, and scale.
  • Promote consistent project-management and implementation practices across the Lab.
  • 15
  • Partnerships & Stakeholder Engagement
  • Serve as a key point of coordination for internal and external stakeholders across complex initiatives.
  • Develop and maintain productive relationships with UCSF faculty and staff, academic collaborators, schools and educators, community organizations, technology and industry partners, funders, government entities, and other stakeholders.
  • Coordinate collaborations across organizational boundaries to ensure shared objectives, responsibilities, deliverables, and timelines remain aligned.
  • Support the Director in developing new strategic partnerships and funding opportunities consistent with Lab priorities.
  • Represent the Director in meetings, working groups, presentations, conferences, and other external engagements as appropriate and requested.
  • Facilitate communication among stakeholders when priorities or perspectives differ and help develop practical paths forward.
  • 30
  • Program Strategy, Planning, and Leadership
  • Partner with faculty and Lab leadership to translate the Lab's scientific and programmatic vision into strategic priorities, implementation plans, milestones, and measurable outcomes.
  • Support the planning and coordination across a portfolio of multidisciplinary research, education, technology, and other initiatives.
  • Develop and maintain integrated program roadmaps, work plans, timelines, decision frameworks, and accountability structures.
  • Identify dependencies, risks, resource constraints, and opportunities across programs and recommend solutions to Lab leadership.
  • Support long-term program planning and development of operational policies, procedures, and systems.
  • Ensure individual projects remain aligned with broader Lab, departmental, institutional, and funding objectives.
  • Program Operations, Resources & Administration
  • Develop and oversee operational systems necessary to support a complex and growing research program.
  • Coordinate program budgets, forecasts, contracts, subcontracts, purchasing, staffing needs, and other resources in partnership with appropriate UCSF administrative teams.
  • Monitor program expenditures and resource allocation against priorities and funding requirements.
  • Support grant-funded and externally funded initiatives by coordinating deliverables, reporting requirements, timelines, and partner obligations.
  • Develop and maintain documentation, workflows, policies, standard operating procedures, and program-management systems.
  • Identify opportunities to improve operational efficiency, communication, quality, and accountability across the Lab.
  • Support planning related to staffing, vendors, consultants, space, technology, and other program resources.
  • 5
  • Communications, Reporting & Program Development
  • Develop high-quality reports, presentations, executive summaries, program updates, and other materials for internal and external audiences.
  • Track program milestones, outcomes, risks, and impact and communicate these effectively to Lab leadership and stakeholders.
  • Support presentations, meetings, conferences, seminars, and dissemination activities.
  • Contribute to proposals, partnership materials, funding opportunities, and other initiatives supporting the Lab's long-term sustainability and growth.

Responsibilities

  • of time
  • Essential Function (Yes/No )
  • (To be completed by Supervisor)
  • YES
  • 35
  • Project Management & Implementation
  • Direct day-to-day program and project management for complex initiatives involving multiple UCSF teams and external partners.
  • Develop project plans, establish milestones and deliverables, track progress, and proactively identify and resolve implementation barriers.
  • Coordinate implementation across research, education, product/technology, operations, and external organizations.
  • Help the director to establish clear roles, responsibilities, decision rights, and communication structures for multidisciplinary teams.
  • Facilitate project and program meetings, including agenda development, decision tracking, documentation, and follow-up.
  • Coordinate competing priorities and adjust schedules, resources, and implementation plans as program needs, research findings, or funding conditions change.
  • Conduct post-implementation review and analysis to identify opportunities for improvement, refinement, and scale.
  • Promote consistent project-management and implementation practices across the Lab.
  • 15
  • Partnerships & Stakeholder Engagement
  • Serve as a key point of coordination for internal and external stakeholders across complex initiatives.
  • Develop and maintain productive relationships with UCSF faculty and staff, academic collaborators, schools and educators, community organizations, technology and industry partners, funders, government entities, and other stakeholders.
  • Coordinate collaborations across organizational boundaries to ensure shared objectives, responsibilities, deliverables, and timelines remain aligned.
  • Support the Director in developing new strategic partnerships and funding opportunities consistent with Lab priorities.
  • Represent the Director in meetings, working groups, presentations, conferences, and other external engagements as appropriate and requested.
  • Facilitate communication among stakeholders when priorities or perspectives differ and help develop practical paths forward.
  • 30
  • Program Strategy, Planning, and Leadership
  • Partner with faculty and Lab leadership to translate the Lab's scientific and programmatic vision into strategic priorities, implementation plans, milestones, and measurable outcomes.
  • Support the planning and coordination across a portfolio of multidisciplinary research, education, technology, and other initiatives.
  • Develop and maintain integrated program roadmaps, work plans, timelines, decision frameworks, and accountability structures.
  • Identify dependencies, risks, resource constraints, and opportunities across programs and recommend solutions to Lab leadership.
  • Support long-term program planning and development of operational policies, procedures, and systems.
  • Ensure individual projects remain aligned with broader Lab, departmental, institutional, and funding objectives.
  • Program Operations, Resources & Administration
  • Develop and oversee operational systems necessary to support a complex and growing research program.
  • Coordinate program budgets, forecasts, contracts, subcontracts, purchasing, staffing needs, and other resources in partnership with appropriate UCSF administrative teams.
  • Monitor program expenditures and resource allocation against priorities and funding requirements.
  • Support grant-funded and externally funded initiatives by coordinating deliverables, reporting requirements, timelines, and partner obligations.
  • Develop and maintain documentation, workflows, policies, standard operating procedures, and program-management systems.
  • Identify opportunities to improve operational efficiency, communication, quality, and accountability across the Lab.
  • Support planning related to staffing, vendors, consultants, space, technology, and other program resources.
  • 5
  • Communications, Reporting & Program Development
  • Develop high-quality reports, presentations, executive summaries, program updates, and other materials for internal and external audiences.
  • Track program milestones, outcomes, risks, and impact and communicate these effectively to Lab leadership and stakeholders.
  • Support presentations, meetings, conferences, seminars, and dissemination activities.
  • Contribute to proposals, partnership materials, funding opportunities, and other initiatives supporting the Lab's long-term sustainability and growth.

Preferred Qualifications

  • Preferred Qualfications

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