Program Manager

About the Department

The Program Manager plays a pivotal role in operationalizing grant-funded educational initiatives at Bowling Green State University.

This position oversees day-to-day program administration, coordinates professional development (PD) events, manages participant incentives and grant budgeting, and maintains strong partnerships with K-12 school districts and community organizations.

Budgeting, Financial Coordination & Compliance Coordinate the procurement of program materials, equipment, and workshop supplies in adherence to university procurement policies.

Process participant stipends, travel reimbursements, and honorariums through appropriate BGSU ?nancial systems.

Track line-item expenditures and reconcile internal ?nancial records with BGSU Post-Award / Grants Accounting monthly to ensure grant compliance.

Assist in generating budget reconciliation reports and gathering ?nancial documentation for grant funders and auditors.

Event Logistics & Media Design Plan and execute end-to-end logistics for on- and off-campus PD workshops, meetings, and conferences (room reservations, AV, catering, participant materials).

Schedule and support all staff and participant meetings; record, distribute, and archive detailed meeting minutes and follow-up communications.

Design professional print and digital materials using tools like Canva to promote program events and research ?ndings.

Maintain active communication channels, including the dedicated program email, social media pages, and BGSU website content.

School Partnerships & Educator Outreach Lead participant recruitment efforts for PD sessions and related research studies across target K-12 school districts and partner organizations.

Serve as a responsive main point of contact for participating educators, district leaders, non-pro?t partners, and BGSU offices.

Maintain accurate participant database records to ensure compliance, track attendance, and support program evaluation efforts.

Evaluation & Research Support Collaborate with the program evaluation team to distribute survey instruments, collect participant data, and maintain organized data repositories.

Assist in drafting annual impact reports, compliance summaries, and funding proposals/grant applications.

Other duties as assigned

• Coordinate the procurement of program materials, equipment, and workshop supplies in adherence to university procurement policies.
• Process participant stipends, travel reimbursements, and honorariums through appropriate BGSU ?nancial systems.
• Track line-item expenditures and reconcile internal ?nancial records with BGSU Post-Award / Grants Accounting monthly to ensure grant compliance.
• Assist in generating budget reconciliation reports and gathering ?nancial documentation for grant funders and auditors.
• Plan and execute end-to-end logistics for on- and off-campus PD workshops, meetings, and conferences (room reservations, AV, catering, participant materials).
• Schedule and support all staff and participant meetings; record, distribute, and archive detailed meeting minutes and follow-up communications.
• Design professional print and digital materials using tools like Canva to promote program events and research ?ndings.
• Maintain active communication channels, including the dedicated program email, social media pages, and BGSU website content.
• Lead participant recruitment efforts for PD sessions and related research studies across target K-12 school districts and partner organizations.
• Serve as a responsive main point of contact for participating educators, district leaders, non-pro?t partners, and BGSU offices.
• Maintain accurate participant database records to ensure compliance, track attendance, and support program evaluation efforts.
• Collaborate with the program evaluation team to distribute survey instruments, collect participant data, and maintain organized data repositories.
• Assist in drafting annual impact reports, compliance summaries, and funding proposals/grant applications.

The following Degree is required: Bachelor’s degree The following Experience is required: 2 years of experience in program administration, event planning, or grant management (experience in higher education or K-12 settings preferred).

The following Degree is required:

• Bachelor’s degree
• 2 years of experience in program administration, event planning, or grant management (experience in higher education or K-12 settings preferred).

Knowledge, Skills, Abilities Technical Skills: Pro?ciency with design tools (e.g., Canva).

Familiarity with survey and data tools (e.g., Qualtrics, Excel, Google Workspace).

with university management/?nancial systems (e.g., Chrome River, Canvas, or similar systems) is a plus Core Competencies: Excellent written and verbal communication, strong organizational skills, high attention to detail, and a collaborative mindset.

Application Deadline The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by September 14, 2026.

Required Application Materials & Evaluation Experience must be fully documented on the official application .

The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.

requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads Required: Resume (for supplemental information only) Optional: Cover Letter Essential Requirement: Work Authorization BGSU does not offer H-1B or other work authorization visa sponsorship for this position.

Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

• Technical Skills: Pro?ciency with design tools (e.g., Canva). Familiarity with survey and data tools (e.g., Qualtrics, Excel, Google Workspace).

with university management/?nancial systems (e.g., Chrome River, Canvas, or similar systems) is a plus

• Pro?ciency with design tools (e.g., Canva).
• Familiarity with survey and data tools (e.g., Qualtrics, Excel, Google Workspace).

with university management/?nancial systems (e.g., Chrome River, Canvas, or similar systems) is a plus

• Core Competencies: Excellent written and verbal communication, strong organizational skills, high attention to detail, and a collaborative mindset.
• Excellent written and verbal communication, strong organizational skills, high attention to detail, and a collaborative mindset.

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by September 14, 2026.

• Experience must be fully documented on the official application .
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

• Required: Resume (for supplemental information only)

BGSU does not offer H-1B or other work authorization visa sponsorship for this position.

Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Benefits Bowling Green State University provides a comprehensive benefit program as part of a total compensation package.

This includes medical, prescription, dental, vision, health accounts (medical & dependent), life & disability insurance, retirement plans, employee assistance program and tuition fee waivers for employees and their eligible dependents as well as paid time off, flexible work options, holidays and parental leave.

For more information, please visit Benefits-at-a-Glance .