Program Coordinator I - Surgery

The Program Coordinator I is responsible for providing administrative, operational and programmatic support services to an assigned program area. The Program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but is not a department itself. A Program is ongoing, but may have a business cycle.

Qualifications

• Bachelors Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• None required, but 1-2 years administrative experience preferred

Non-Bargaining Unit, 862 - Surgery - ISM, Icahn School of Medicine

Responsibilities

• Maintain the cleanliness, organization, and overall readiness of the Simulation Center, including training rooms and equipment storage areas.
• Restore and organize the space following educational sessions, meetings, and skills-training activities.
• Coordinate the setup and breakdown of tables, chairs, equipment, and other materials required for scheduled sessions.
• Retrieve and transport supplies from the mailroom, loading dock, or designated storage areas as needed.
• Safely handle and move equipment and materials weighing up to 100 pounds, in accordance with applicable safety procedures and available lifting assistance.
• Provide operational support for early-morning, evening, and other scheduled training sessions, including activities occurring before 9:00 AM or after 5:00 PM.
• Ensure the Simulation Center is appropriately prepared, equipped, and accessible for scheduled educational activities.
• Provide on-site support to facilitate the smooth execution of training sessions and address operational needs as they arise.
• Set up, test, and troubleshoot audiovisual equipment and related technology used during educational sessions, meetings, and demonstrations.
• Provide basic technical support for simulation equipment, including LapSim, VirtaMed, GI Mentor, and the da Vinci robotic surgery platform.
• Assist residents and other users with simulator access, login issues, and basic equipment troubleshooting.
• Identify technical issues requiring additional assistance and coordinate escalation to the appropriate technical support personnel.
• Develop working familiarity with surgical instruments, simulation tools, and equipment used in surgical education.
• Maintain organized storage systems to ensure instruments and supplies are readily accessible and properly prepared for scheduled training activities.
• Learn and apply the specific equipment setup requirements for different surgical skills sessions and simulation-based educational programs.
• Support inventory organization and preparation of training materials as needed.
• Develop proficiency in additional responsibilities, including proctoring Fundamentals of Laparoscopic Surgery (FLS) and Fundamentals of Endoscopic Surgery (FES) skills examinations for internal residents and external trainees, subject to applicable training and authorization requirements.
• Assist with examination preparation, equipment readiness, candidate coordination, and the logistical requirements of scheduled assessments.
• Schedule simulation training appointments for residents
• Distribute appointment reminders, monitor attendance, and maintain accurate participation records.
• Coordinate daily training activities and help ensure that scheduled sessions are properly organized and supported.
• Monitor simulation equipment usage and communicate operational issues that may affect training schedules or equipment availability.