Program Coordinator, CSTEP

We have an exciting opportunity to join our team as a Program Coordinator. The Office of Professional Development at NYU Grossman School of Medicine seeks a Program Coordinator to coordinate and execute student engagement, recruitment, and professional development initiatives funded through the New York State Collegiate Science and Technology Entry Program (CSTEP).

This student-facing role manages day-to-day program operations, student organization coordination, conference funding, and event execution. The coordinator will collaborate with faculty, administrators, and student leaders to deliver programs that strengthen community and professional development across the medical school. This role is responsible for delivering programs that enhance student experience, retention, and professional readiness This role also offers the opportunity to collaborate across departments and gain experience in program development within academic medicine. The Program Coordinator reports to the Senior Program Manager for Engagement, Mentoring, and Professional Development (CSTEP Director).

Independently manage logistics for recruitment events, webinars, fairs, and campus visits

Implement outreach efforts to prospective medical students and trainees and advise on engagement approaches to enhance pathway programs

Maintain and update tracking systems for accurate records of outreach activities, attendance, and expenses

Respond to inquiries from prospective students, providing information about educational opportunities and pathways at NYUGSOM

Manage and execute logistics of major recruitment events, including welcome receptions, virtual open houses, and second-look programs

Develop, maintain, and continuously update a comprehensive alumni tracking system for NYU Grossman School of Medicine OPD graduates, ensuring accurate records and ongoing engagement initiatives

Serve as the first point of contact and primary liaison for 13 OPD-supported student organizations, providing advisement on event planning, policies, and operational processes

Independently manage scheduling and facilitation monthly meetings with student leaders of OPD-funded student organizations and oversee implementation of student-led initiatives throughout the academic year

Co-lead the development and delivery of student organization and student leadership training during orientation

Partner with the Senior Program Manager planning and logistics for student participation in national and regional student conferences

Manage and execute logistics of highly-visible initiatives and major community-building events aimed at fostering a sense of community across the medical school

Serve as an OPD facilitator for medical student educational seminars

Manage implementation of programming and contribute to planning efforts in the following key CSTEP areas, including:

Supporting, Educating, and Enriching care across Differences (SEED) Mentoring Program

Queer Mentor Advising Program (QMAP)

Pathways to Medicine Program (BS to MD Pathway)

Manage and execute logistics of community building events for students, trainees, and faculty at NYUGSOM, ensuring smooth operations and alignment with program goals

Drive execution of Professional Development programming for medical students and contribute to ongoing enhancement, including signature initiatives such as, but not limited to:

Annual State of Women in Science and Medicine program

Women in Sub-Surgical Specialty programs

Affinity and First-Generation/Low-Income (FGLI) programming

Professional Clothing Closet

OPD Book Club

Collaborate cross-functionally with stakeholders across Education, Faculty, and Academic Affairs (EFAA) to design and deliver joint programming, such as wellness programming

Provide high-level operational support of major school/EFAA events such as White Coat Ceremony, Deans Honors Day, and Graduation

Develop and deliver content for OPD communications by documenting events and providing curated content for outreach channels

Manage and maintain recruitment and event inventory, including promotional materials and event supplies, anticipating and repurchasing as needed

Manage the processing of student conference funding requests for scholarly research presentation at conferences, including tracking submissions, reviewing documentation, and timely processing of all financial reimbursements

Track event scheduling, participation, feedback, and outcomes to ensure program evaluation and reporting goals are met

Synthesize and evaluate recruitment, engagement, and retention data to inform reporting and programmatic improvements

Provide high-level operational support to the Office of Professional Development, as assigned by the Senior Program Manager or other office leadership

Perform other related duties as assigned

This position is primarily campus-based, with a minimum of three in-person days per week. Additional on-site time may be required during peak programming periods. Evening events and limited travel are expected, including attendance at approximately three conferences per year (two recruitment and one professional development).

Additional Information: This position is funded through external grant support. Continuation is guaranteed through 2030.