Program Coordinator 1

Responsibilities

• Core Duties:
• Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.
• Compile reports using knowledge of residency software. Enter rank order list, maintain residency matching, resident wish list.
• Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
• Track work hours, resident activities and schedules; Maintain, update and distribute resident rotation, vacation and leave schedules in electronic systems. Verify trainees’ status and activities as needed.
• Monitor and document the residency/clinical fellowship evaluation process.
• Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.
• Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.
• Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
• Order office supplies, complete resident reimbursements and performs other duties as assigned.
• Minimum Education and Experience
• Two year college degree and one year of relevant experience, or combination of education and relevant experience.
• Knowledge, Skills and Abilities:
• Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
• Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
• Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.
• Must have excellent customer service skills and ability to adapt to changing work environment.
• Proficient with Excel, Word and other applications required.
• Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines