Program Assistant

Key Responsibilities

• Coordinate the day-to-day administration of the Hematological Pathology and Diagnostic & Molecular Pathology residency programs, supporting Program Directors and residents.
• Manage resident schedules, records, evaluations, leave requests, examinations, and program documentation while ensuring accuracy and confidentiality.
• Liaise with residents, faculty, clinical supervisors, Postgraduate Medical Education, and external organizations to support program delivery and compliance with accreditation standards.
• Provide administrative support to residency program and competence committees, including meeting coordination, agenda preparation, minute taking, and tracking action items.
• Coordinate resident recruitment and selection processes, including Canadian Resident Matching Service (CaRMS) interviews, applicant communications, interview logistics, onboarding, and orientation activities.
• Organize program events, support accreditation reviews, maintain program resources and databases, and contribute to special projects and departmental initiatives as required.

Required Qualifications

• Business Administration or Administrative Professional program with three to five years’ relevant experience (or an equivalent combination of training and experience).
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated organizational, prioritization, and time-management skills with the ability to manage multiple competing deadlines while maintaining a high level of accuracy and attention to detail.
• Excellent interpersonal, written, and verbal communication skills, with the ability to work independently and collaborate effectively with diverse stakeholders.

Assets