Program and Events Assistant

About the Department

Position Duties

• Assist the Production and Technical Managers with contracting requirements including professional, community partner and rental clients Coordinate contract process with the Business Manager Enter and maintain MCPA event scheduling and needs in EMS and departmental calendars Oversee events as directed by Production and Technical Managers Advance housing and transportation needs with artist management or directly with artists/presenters Arrange local travel and lodging as contracted Coordinate in-kind trade and usage with the Marketing and Sales Manager Research hotel and transportation services and make recommendations to the Director of Cultural Affairs and Community Engagement Schedule in-house event runners and book rental cars or car services as needed to fulfill travel requirements Advance and schedule catering and meal needs for performances and events Prepare performer/presenter itineraries as needed or requested Maintain and order stock for Green Room hospitality Work with Macomb Center designated staff to keep Green Room and food storage areas maintained within health code standards Work with Cultural Affairs designated staff to set up, monitor and strike the Green Room, dressing rooms and Founders Room as needed Work with Patron Services and Volunteer Coordinator to schedule volunteer staff to support the Green Room as needed Coordinate with Marketing Manager and Operations Coordinator on needs for VIP events. These include donor events and artist meet and greets Assist with other backstage needs and duties as assigned Other duties as appropriate
• Assist the Production and Technical Managers with contracting requirements including professional, community partner and rental clients
• Coordinate contract process with the Business Manager
• Enter and maintain MCPA event scheduling and needs in EMS and departmental calendars
• Oversee events as directed by Production and Technical Managers
• Advance housing and transportation needs with artist management or directly with artists/presenters
• Arrange local travel and lodging as contracted
• Coordinate in-kind trade and usage with the Marketing and Sales Manager
• Research hotel and transportation services and make recommendations to the Director of Cultural Affairs and Community Engagement
• Schedule in-house event runners and book rental cars or car services as needed to fulfill travel requirements
• Advance and schedule catering and meal needs for performances and events
• Prepare performer/presenter itineraries as needed or requested
• Maintain and order stock for Green Room hospitality
• Work with Macomb Center designated staff to keep Green Room and food storage areas maintained within health code standards
• Work with Cultural Affairs designated staff to set up, monitor and strike the Green Room, dressing rooms and Founders Room as needed
• Work with Patron Services and Volunteer Coordinator to schedule volunteer staff to support the Green Room as needed
• Coordinate with Marketing Manager and Operations Coordinator on needs for VIP events. These include donor events and artist meet and greets
• Assist with other backstage needs and duties as assigned
• Other duties as appropriate

Minimum Qualifications

• High School Diploma.

Other Qualifications

• Prior hospitality or food service experience preferred.

Benefits

• Macomb Community College offers a comprehensive benefits package to full-time employees and their eligible dependents including health, dental, vision, and hearing aid coverage, and optional benefits of a health savings and dependent care and/or flexible spending accounts. We also offer full-time employee’s options for retirement, deferred compensation plans, life and voluntary insurances, short-term disability, tuition waivers and reimbursement and paid holidays. To learn more visit our Bargaining Unit Information page https://www.macomb.edu/human-resources/employment-information/bargaining-unit-information.html

Supplemental Questions