Procurement Supervisor

To be responsible for banking arrangements relating to letters of credit, bank guarantees and related co-ordination of paperwork; all insurance claim matters.

Liaises with bank in relation to opening of letters of credit, time bound bank guarantees, import letters of credit and co-ordinates all paperwork. Liaises between procurement manager / finance manager / divisional manager in case of major discrepancies. For local customers, prepares export letters of credit, assisting with opening of letters of credit and completion of paperwork. Arranges clearance of goods; liaising with shipping companies/agencies and maintaining good relationships; oversees preparation of paperwork for imported goods for re-export including matters relating to shipping guarantees where necessary. Notifies insurance companies of damaged goods and assisting documentation secretary for making claims and submitting to accounts department. Arranges payments for overseas accounts in co-ordination with finance dept. and arranges letters for payment to foreign suppliers to be signed and sent to bank; receives bank advice of payment. Makes recommendations on buying of foreign currencies to minimise foreign currency exchange risk; makes recommendations regarding costing for GRVs and for each consignment. Responsible for the maintenance of Swaidan insurance policies on claim matters including motor insurance for all company vehicles; makes claims and drafts related correspondence. Generates summary of bank balances; maintains record of payments through bank and oversees updating of following registers: shipping documents, received goods cleared, forward contracts, returned cheques. Handles requisitions relating to staff uniforms. Responsible for filing of all purchase orders and supporting documentation. Perform all the activities in compliance with the Company’s QHSEMS and as per the assigned specific responsibilities. Carries out any additional tasks assigned (in line with qualifications and ability) by the line manager.