Procurement & Subcontractor Coordinator

Role overview

Responsibilities

• Coordinate sourcing, tendering, quotation management, evaluation, and supplier engagement.
• Manage quotation processes through Vendor Panel and ensure contractual requirements are met.
• Support procurement approaches that promote value for money, cost savings, service quality, and reduced risk.
• Help establish and administer subcontract agreements.
• Coordinate subcontractor onboarding and verify licences, insurance, qualifications, and safety documentation.
• Monitor contractor compliance and escalate issues.
• Keep procurement and compliance records accurate and audit ready.
• Work with Operations, HSEQ, and suppliers on compliance reviews, audits, and corrective actions.
• Suggest improvements to procurement and contractor management processes.

Essential qualifications and experience

• Experience coordinating procurement and sourcing in property, facilities management, or corporate real estate.
• Experience with contractor onboarding, safety compliance, or subcontractor verification.
• Sound understanding of safety management systems, subcontractor controls, and risk management.
• Strong communication, interpersonal, problem-solving, and organisational skills; able to work flexibly and manage workload independently.
• Tertiary qualification in Property, Commerce, Business, or a related discipline.

Desirable experience

• Experience using Vendor Panel or similar procurement platforms.
• Experience in integrated property, facilities, project, or financial management services.
• Experience supporting government or multi-site portfolios, audits, or compliance reviews.

Salary

• Advertised salary is $80,000–$85,000 plus superannuation; no pay cadence is specified.

Benefits

• Benefits include recognition vouchers, an employee referral bonus, retail and other discounts, Fitness Passport, health and wellbeing programs, and career development opportunities.

About BGIS

Eligibility

• Applicants must have full working rights in Australia.