Procurement pharmacist/ Administrative assistant

About This Role

Job Summary:

We are seeking a detail-oriented and proactive procurement pharmacist cum administrative assistant to manage pharmaceutical procurement processes while supporting daily administrative operations. The ideal candidate will ensure compliance with regulatory requirements, maintain inventory efficiency, and assist in office coordination.

Key Responsibilities: Procurement & Pharmacy Duties:

• Manage procurement of pharmaceutical products.
• Coordinate with suppliers, distributors, and manufacturers for quotations and orders
• Ensure all procured products comply with MOH/UAE regulatory standards
• Monitor inventory levels and maintain optimal stock to avoid shortages or overstocking
• Verify batch numbers, expiry dates, and documentation of received goods
• Maintain procurement records, invoices, and purchase orders
• Evaluate supplier performance and negotiate pricing when required

Administrative Duties:

• Provide general administrative support to the team and management
• Maintain proper documentation and filing systems (physical & digital)
• Coordinate internal communications and schedule meetings
• Assist in license renewals, regulatory submissions, and documentation
• Prepare reports, spreadsheets, and presentations as needed
• Handle correspondence with regulatory authorities and vendors

Requirements:

• Bachelor’s or Master’s degree in Pharmacy
• A valid MoH pharmacist license or eligibility preferred
• Minimum 1–2 years of experience in procurement, regulatory, or pharmacy-related roles
• Strong knowledge of pharmaceutical products and supply chain processes
• Familiarity with UAE regulatory guidelines (MOH/DHA/DOH) is an advantage
• Proficiency in MS Office (Excel, Word, Outlook)
• Good organizational and multitasking skills
• Strong communication and negotiation abilities
• Nationality preferred: Philippines
• Please note the MoH eligibility letter is compulsory.

Job Type: Full-time

Work Location: In person