Procurement Officer / Purchase Officer

Job Purpose

1) Procurement Process Management & Rfq Coordination

• Prepare and issue Requests for Quotation (RFQs) in line with project requirements.
• Track RFQs and follow up continuously to avoid delays in procurement cycles.
• Ensure completeness and compliance of quotations received with specified requirements.
• Support Procurement Engineer in maintaining procurement workflow efficiency.

2) Supplier & Subcontractor Coordination

• Follow up proactively with vendors to secure quotations, clarifications, and updates.
• Coordinate with vendors to ensure alignment with project timelines and requirements.
• Support vendor registration and onboarding processes.

3) Vendor Registration & Database Management

• Manage supplier and subcontractor registration processes.
• Maintain an updated and organized vendor database.
• Ensure all vendors are documented and compliant with company requirements.

4) Comparison Sheets & Procurement Documentation

• Compile and organize supplier quotations.
• Prepare structured comparison sheets (technical/commercial) for review by the Procurement Engineer.
• Ensure clarity, accuracy, and completeness of procurement documentation.
• Maintain proper documentation in line with company procedures and audit requirements.

5) Procurement Tracking & Delivery Coordination

• Maintain and update procurement logs covering RFQs, PO, and delivery status.
• Monitor procurement progress and highlight delays or risks.
• Follow up on supplier commitments and delivery schedules.
• Coordinate with site teams to ensure timely delivery of materials.

6) Supplier Performance Monitoring

• Track supplier responsiveness and delivery performance.
• Maintain basic performance records for suppliers and subcontractors.
• Highlight recurring issues or delays for further evaluation.

7) Documentation, Record Keeping & Audit Compliance

• Maintain organized, accurate, and audit-ready procurement records.
• Ensure documentation is aligned with company policies and compliance standards.
• Support audit requirements and provide documentation when required.
• Coordinate with Procurement Engineer and relevant departments to ensure data accuracy.

Key Performance Indicators (Kpis)

• Timeliness: 100% of RFQs issued and followed up within defined timelines.
• Supplier Response Rate: Minimum 95% response rate from targeted vendors.
• Accuracy: Minimum 95–98% accuracy in documentation and comparison sheets.
• Tracking & Reporting: Up-to-date procurement log with weekly reporting of all open items.
• Delivery Performance: Minimum 95% percentage of on-time deliveries in coordination with suppliers.
• Process Efficiency: Reduction in procurement cycle delays due to effective follow-up.

Qualifications & Experience

• Bachelor’s degree, diploma or related field (preferred). MOFA attested certificate is mandatory.
• Minimum 2–3 years of experience in procurement within the UAE, preferably in construction or contracting.
• Fluency in Arabic and English (written and spoken) is mandatory.
• Good knowledge of procurement processes, supplier coordination, and documentation.
• Ability to manage multiple tasks under pressure with strong follow-up discipline.

Skills & Competencies

• Strong coordination and supplier follow-up skills
• High level of persistence and communication ability
• Strong attention to detail and accuracy
• Good documentation and reporting skills
• Proficiency in ERP systems and MS Office (preferred)

Working Relationships

• **Internal**: Procurement, Site Engineers, Project Managers, Finance, Operations
• **External**: Suppliers, subcontractors, service providers
• Pay: AED4,000.00 per month