Procurement Officer / Purchase Officer

About This Role

Job Purpose:

To manage day-to-day procurement processes, ensure efficient sourcing of materials and services, and support smooth execution of RFQs, supplier coordination, and procurement documentation, in alignment with company policies and project requirements.

Key Responsibilities:

1) Procurement Process Management & RFQ Coordination

• Prepare and issue Requests for Quotation (RFQs) in line with project requirements.
• Track RFQs and follow up continuously to avoid delays in procurement cycles.
• Ensure completeness and compliance of quotations received with specified requirements.
• Support Procurement Engineer in maintaining procurement workflow efficiency.

2) Supplier & Subcontractor Coordination

• Follow up proactively with vendors to secure quotations, clarifications, and updates.
• Coordinate with vendors to ensure alignment with project timelines and requirements.
• Support vendor registration and onboarding processes.

3) Vendor Registration & Database Management

• Manage supplier and subcontractor registration processes.
• Maintain an updated and organized vendor database.
• Ensure all vendors are documented and compliant with company requirements.

4) Comparison Sheets & Procurement Documentation

• Compile and organize supplier quotations.
• Prepare structured comparison sheets (technical/commercial) for review by the Procurement Engineer.
• Ensure clarity, accuracy, and completeness of procurement documentation.
• Maintain proper documentation in line with company procedures and audit requirements.

5) Procurement Tracking & Delivery Coordination

• Maintain and update procurement logs covering RFQs, PO, and delivery status.
• Monitor procurement progress and highlight delays or risks.
• Follow up on supplier commitments and delivery schedules.
• Coordinate with site teams to ensure timely delivery of materials.

6) Supplier Performance Monitoring

• Track supplier responsiveness and delivery performance.
• Maintain basic performance records for suppliers and subcontractors.
• Highlight recurring issues or delays for further evaluation.

7) Documentation, Record Keeping & Audit Compliance

• Maintain organized, accurate, and audit-ready procurement records.
• Ensure documentation is aligned with company policies and compliance standards.
• Support audit requirements and provide documentation when required.
• Coordinate with Procurement Engineer and relevant departments to ensure data accuracy.

Key Performance Indicators (KPIs):

• Timeliness: 100% of RFQs issued and followed up within defined timelines.
• Supplier Response Rate: Minimum 95% response rate from targeted vendors.
• Accuracy: Minimum 95–98% accuracy in documentation and comparison sheets.
• Tracking & Reporting: Up-to-date procurement log with weekly reporting of all open items.
• Delivery Performance: Minimum 95% percentage of on-time deliveries in coordination with suppliers.
• Process Efficiency: Reduction in procurement cycle delays due to effective follow-up.

Qualifications & Experience:

• Bachelor’s degree, diploma or related field (preferred). MOFA attested certificate is mandatory.
• Minimum 2–3 years of experience in procurement within the UAE, preferably in construction or contracting.
• Fluency in Arabic and English (written and spoken) is mandatory.
• Good knowledge of procurement processes, supplier coordination, and documentation.
• Ability to manage multiple tasks under pressure with strong follow-up discipline.

Skills & Competencies:

• Strong coordination and supplier follow-up skills
• High level of persistence and communication ability
• Strong attention to detail and accuracy
• Good documentation and reporting skills
• Proficiency in ERP systems and MS Office (preferred)

Working Relationships:

• Internal: Procurement, Site Engineers, Project Managers, Finance, Operations
• External: Suppliers, subcontractors, service providers

Pay: AED4,000.00 per month

Work Location: In person