Procurement Officer

Procurement Officer Job Discribtion

Key Responsibilities And Procurement Operations

• Prepare and process purchase requisitions, requests for quotations (RFQs), and purchase orders.
• Source and evaluate suppliers to obtain competitive pricing and quality products/services.
• Coordinate with internal departments to identify procurement requirements and priorities.
• Ensure timely procurement and delivery of materials, equipment, and services.

Supplier Management

• Maintain positive relationships with approved suppliers and vendors.
• Obtain and compare quotations from multiple suppliers.
• Monitor supplier performance regarding quality, delivery, and service levels.
• Assist in supplier selection and vendor registration processes.

Documentation And Record Management

• Create and maintain procurement logs, tracking sheets, and procurement databases.
• Maintain accurate records of purchase orders, contracts, quotations, and related documents.
• Prepare procurement reports and status updates for management.
• Ensure all procurement documentation is complete and properly filed.
• Follow-Up and Coordination
• Follow up on purchase orders to ensure timely delivery.
• Coordinate with suppliers, warehouse personnel, and end users regarding order status.
• Resolve procurement-related issues such as delivery delays, shortages, or discrepancies.
• Track outstanding orders and update stakeholders regularly.
• Compliance and Reporting
• Ensure procurement activities comply with company policies and approved procedures.
• Support audits by providing procurement records and documentation.
• Monitor procurement KPIs and contribute to process improvement initiatives.
• Assist in budget monitoring and cost-control activities.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
• Professional procurement certification is an advantage (e.g., CIPS, CPSM, or equivalent).

Experience

• Minimum 3–5 years of experience in procurement, purchasing, or supply chain operations.
• Experience in Fit-out, engineering, facilities management, or a related industry is an advantage.

Skills And Competencies

• Strong negotiation and communication skills.
• Excellent organizational and record-keeping abilities.
• Proficiency in Microsoft Office applications, especially Excel.
• Ability to prepare procurement reports and maintain procurement logs.
• Strong analytical and problem-solving skills.
• Attention to detail and accuracy.
• Ability to work under pressure and manage multiple priorities
• This is a full-time, office-based position.

Application Question(S)

• When can you join us? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)
• What is your current salary? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)
• How many years of experience do you have in UAE in specific ? (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)
• What are your monthly salary expectations for this role (Please note that this is a mandatory screening question, and applications submitted without an answer will not be considered.)

Location

• Dubai (Required)