Procurement Officer

About This Role

Gulf Helicopters Company

Job Objective

Conducts the procurement of parts, spares, tools and goods for GHC. Conduct procurement activities to ensure that goods are procured under the optimal conditions for GHC and from the reliable sources, as well as participate in the development and maintenance of the procurement policies and procedures.

Description Key Responsibilities and Accountabilities

 Order and procure aviation spare parts and goods. Participate in technical and financial evaluations of items required, vendor correspondence and contract preparation.

 Coordinate with the stores and the engineering departments to maintain optimum level of inventory based on review of issues and below minimum reports on a regular basis

 Repair Order Management - follow up with the repair agency for completing the job and return the component to GHC at the earliest. Work towards reducing the turnaround time.

 Participate in the development of procurement policies and procedures based on the effective procurement policy of GHC’s business needs and any relevant external regulations.

 Prepare and maintain the preferred vendors’ lists to ensure that goods are procured from the best offer providers and within the optimal time frame.

 Negotiate prices and terms of conditions for the goods to be procured to ensure that GHC’s interests are best represented and best offers are received.

 Ensure the delivery of goods purchased as well as liaise with vendors to resolve any logistics related issues.

 Check that any initiated requests for procurements are in line with the approved unit budgets (or are approved) or facilitate the approval process.

 Document transactions on the material accounting system and ensure proper controls and approvals are in place.

 Document a transparent purchase ordering process for aviation spare parts and capital items including requisitions and approvals. Take help from Purchase Manual of QP if needed.

 Respond to RFQ’s from MRO and ensure quotes are sent within agreed timeframes. Place back to back orders on OEM’s on receipt of PO’s from MRO. Conduct follow ups on orders are carried out and parts are received and arranged for dispatches.

 Receive delivery of float bags/life rafts for inspection/repair. Co-ordinate with Safety Shop for due completion of work involved. Organize/co-ordinate shipment back to customer.

 Such other duties as assigned by the Procurement Manager.

Description Performance Indicators  Timely procurement (initiation and delivery of goods/ contract signing)

 Customer Satisfaction (internal and external)

 % Cost savings related to vendor negotiations

Communications & Working Relationships

Internal:  All GHC Departments

External:  Vendors/Suppliers

 Service providers

 3rd Party Clients

Qualifications: Qualifications & Experience

 Degree in Business Administration or related field

 Post Graduate Degree will be an added advantage

 Professional certification from relevant institutions will be an added advantage

Experience:  Minimum 5 years of relevant experience

Skills Excellent command of English

Good understanding of Just-in-Time management and inventory control

Prior experience in procurement for similar sized organization within a related Strong Negotiation skills

Very good awareness of Organization's operations including projects and initiatives