Procurement Officer

Job Summary

Key Accountabilities

• Receive all purchase requisitions and maintain purchase requisitions log on the ERP system. Maintains daily purchase order log on the ERP system. Performs data entry duties as needed.
• Select and contact the vendors of Local / International for quotations and prepare techno commercial comparison sheets for every purchase requisition, efficiently identifying cost-saving opportunities.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Responsible for preparation and processing of local and / international purchase orders / contracts /agreements and documentation in accordance with company policies and procedures.
• Issue purchase orders / contracts / agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
• Arrange the meetings with requesting dept. as and when required.
• Arrange the PDI in supplier premise by coordinating with relevant departments.
• Assign the shipping companies for the freight by coordinating with logistics department.
• Plan and schedule purchases according to required delivery dates, prioritize various requests duly.
• File and maintain relevant files and records.
• Manage and develop supplier relationships and establish long-term associations to secure the interests of BARIJ
• Ensure competent and quality execution of all regular purchasing duties and related administrative work
• Co-ordinate with users from various departments to complete purchasing scope of work for projects assigned
• Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts and items.
• Improve supply chain processes on a continuous basis.
• Adhere to code of ethics as directed in the procurement policy.
• Perform other tasks & duties as allocated by a Department Manager or Supervisor.
• Negotiating, drafting and recommending agreements with suppliers, including price, balancing commercial and technical interests with acceptable commercial and legal risks to the company
• Reviewing and finalizing contractual documents to include non-disclosure agreements, contract terms and conditions and purchase orders
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
• Track payments and deadlines
• HSE Roles and Responsibilities:
• comply with reasonable OSH instructions and safe working procedures;
• use of appropriate personal protective equipment and safety systems;
• be familiar with emergency and evacuation procedures;
• not willfully or recklessly endanger anyone's health and safety;
• assist with the preparation of risk assessments; and
• report OSH hazards, incidents, and issues
• include OSH requirements in tender and procurement procedures and documents; and
• ensure OSH performance is included when evaluating and monitoring service providers / contractors overall performance