Procurement Logistics Specialist

Role overview

Responsibilities

• Source, evaluate, and negotiate with suppliers, contractors, and service providers in UAE and international markets.
• Evaluate competing quotations, prepare comparison sheets, and make procurement recommendations for management approval.
• Manage purchase requests, purchase orders, supplier documentation, and procurement records.
• Negotiate vendor terms, payment schedules, delivery timelines, and service conditions.
• Coordinate purchasing for events, exhibitions, roadshows, production, fabrication, AVL, branding, printing, equipment, and supplies.
• Coordinate transport, deliveries, collections, loading, unloading, and movement of event materials and equipment.
• Schedule project build-up, live operations, and dismantling; track orders and deliveries against deadlines.
• Maintain an approved vendor database and coordinate with venues, warehouses, freight providers, couriers, and contractors.
• Coordinate with Finance, Production, Events, Marketing, Creative, and Operations; support reconciliation and supplier payments.
• Keep purchasing within approved budgets, identify savings, and anticipate supply-chain and delivery risks.
• Maintain quotation, approval, purchase order, invoice, delivery note, and supplier agreement records.
• Support on-site event operations, late-night schedules, and weekends when required for delivery.

Required qualifications

• At least 3–5 years of relevant experience in procurement, logistics, events, exhibitions, production, or a related industry.
• Strong negotiation, supplier-management, and commercial pricing-evaluation skills.
• Excellent Excel, documentation, reporting, and written and verbal English communication skills.
• Ability to manage multiple suppliers, deadlines, and projects with attention to detail and accountability.
• Ability to work effectively in a fast-paced, deadline-driven environment.

Preferred qualifications

• UAE experience is strongly preferred; an established UAE supplier and vendor network is an advantage.
• Events, exhibitions, experiential marketing, production, or fabrication industry experience is highly desirable.
• A UAE driving licence and own vehicle are an advantage.

Workplace and schedule

• Dubai-based role supporting projects across the UAE and international markets.
• On-site event operations, late-night schedules, and weekend work may be required for project delivery.