Procurement/Facility Specialist

THE ROLE

Responsibilities

• Procurement & Inventory Management (18–20 hours/week)
• Conduct regular stock counts (8 hours/week) to ensure inventory accuracy at 98%+
• Create and manage purchase orders with vendors (6–8 hours/week)
• Update and maintain inventory management systems and records (4 hours/week)
• Vendor & Relationship Management (8–10 hours/week)
• Manage vendor communications, process payments, and track vendor performance (6 hours/week)
• Negotiate contracts and manage contract renewals to reduce procurement costs by 10–15% (2–4 hours/week)
• Facility Coordination & Projects (8–10 hours/week)
• Lead small facility improvement projects to enhance operational efficiency (5–6 hours/week)
• Schedule maintenance vendor visits, oversee site maintenance, and ensure preventive maintenance (3–4 hours/week)
• Administration, Planning & Compliance (2–4 hours/week)
• Forecast supply needs and participate in annual budget planning (2 hours/week)
• Maintain accurate documentation, generate reports, and ensure regulatory compliance (2 hours/week)

Qualifications

• Required:
• 3+ years of experience in procurement, inventory management, or supply chain operations
• Proficiency with inventory management systems and Microsoft Office Suite (Excel, Word)
• Strong analytical and problem-solving skills with attention to detail
• Excellent communication and vendor management skills
• Ability to work independently and manage multiple priorities in a fast-paced environment
• Preferred:
• Experience in returns processing, warehouse, or logistics operations
• Familiarity with facility management or maintenance coordination
• Background in e-commerce, direct-to-consumer (DTC), or retail operations
• Knowledge of sustainable sourcing and ethical supply chain practices
• Key Success Metrics
• Stock-out Incidents: Reduce by 80%+ through proactive inventory management
• Inventory Accuracy: Maintain 98%+ accuracy via regular counts and system updates
• Procurement Cost Reduction: Achieve 10–15% savings via vendor consolidation and negotiation
• Order Fulfillment Time: Maintain 24–48 hour turnaround for standard items
• Vendor Compliance: Reduce incidents by 90% through effective relationship management

Work Schedule

• Full-time position: 40 hours per week (Monday–Friday)
• Daily hours: 8 hours/day (e.g., 9 AM – 5 PM with 1-hour lunch)
• Flexibility: Occasional early starts or flexible scheduling may be required for vendor visits, end-of-month stock counts, or facility emergencies.
• Pay Range: $60,000 - $80,000 All posted ranges are reflective of base salary and may vary depending upon experience level and location. Bonus and equity may also be provided for eligible roles.
• All posted ranges are reflective of base salary and may vary depending upon experience level and location. Bonus and equity may also be provided for eligible roles.
• WHY QUINCE?
• Joining Quince means being part of a mission-driven team reshaping retail. You will work alongside talented colleagues, tackle meaningful challenges, and contribute to building a more sustainable, accessible future for customers and partners alike.
• EQUAL OPPORTUNITY & HIRING INTEGRITY
• Quince provides equal employment opportunities to all employees and applications for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran or military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
• Quince is committed to providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation to complete your application or to perform the essential functions of a role at Quince, please let us know by completing this accommodation form. We review all requests individually and will work with you to determine appropriate accommodations on a case-by-case basis.
• Employment is contingent upon successful completion of a background check. Quince will conduct background checks in compliance with applicable federal, state, and local laws.
• Security Advisory: Beware of Frauds
• At Quince, we're dedicated to recruiting top talent who share our drive for innovation. To safeguard candidates, Quince emphasizes legitimate recruitment practices. Initial communication is primarily via official Quince email addresses and LinkedIn; beware of deviations. Personal data and sensitive information will not be solicited during the application phase. Interviews are conducted via phone, in person, or through the approved platforms Google Meets or Zoom—never via messaging apps or other calling services. Offers are merit-based, communicated verbally, and followed up in writing. If personal information is requested to initiate the hiring process, rest assured it will be through secure and protected means.