Procurement Executive

Overview

Procurement & Purchasing

• Receive and review purchase requests, ensuring specifications, quantities, and timelines are clearly defined.
• Prepare and issue Local Purchase Orders (LPOs) in line with company policies and approval processes.
• Source products and services from approved suppliers while ensuring value, quality, and service standards are maintained.
• Place orders with suppliers and confirm order acceptance and delivery schedules.
• Monitor outstanding orders and proactively follow up to prevent delays.
• Maintain accurate procurement records, purchase orders, quotations, and supplier documentation.
• Support procurement requirements for operational needs, projects, and new business initiatives.

Supplier Management

• Maintain and regularly update the supplier database, including contact details, pricing, and service agreements.
• Source and evaluate new suppliers to support business requirements and improve competitiveness.
• Build and maintain strong working relationships with suppliers and service providers.
• Support supplier onboarding and ensure all required documentation is obtained and maintained.
• Conduct regular supplier performance reviews relating to quality, service, pricing, and delivery performance.
• Resolve supplier disputes, returns, delivery issues, and service concerns in a timely manner.

Invoice Verification & Documentation

• Verify supplier invoices against approved LPOs, delivery notes, quotations, and agreed pricing.
• Investigate and resolve discrepancies before submission for payment.
• Coordinate with the Finance team to ensure timely and accurate supplier payments.
• Maintain organised procurement files, supplier agreements, and supporting documentation.
• Support internal and external audit requirements as required.

Cost Control & Commercial Performance

• Assist with regular price comparisons and market benchmarking exercises.
• Identify opportunities for cost savings and process improvements.
• Support negotiations with suppliers to achieve competitive pricing and favourable terms.
• Monitor procurement spend and highlight trends, risks, or opportunities.
• Keep informed of market developments, supplier changes, and industry pricing trends.

Logistics & Internal Coordination

• Coordinate with suppliers and logistics providers to ensure timely delivery of goods and services.
• Support stock transfers and procurement requirements across locations.
• Verify delivered goods against purchase orders for quantity, quality, and condition.
• Communicate delivery updates, shortages, or delays to relevant stakeholders.
• Ensure damaged, rejected, or incorrect goods are reported and resolved promptly.

Reporting & Communication

• Provide regular updates on procurement activities, supplier performance, and outstanding orders.
• Support the preparation of procurement reports and spend analysis.
• Maintain effective communication with Operations, Finance, Facilities, Marketing, and other departments.
• Recommend improvements to procurement processes and supplier performance.

Compliance & Best Practices

• Ensure all procurement activities comply with company policies, procedures, and approval processes.
• Maintain confidentiality of supplier information, pricing, contracts, and commercial data.
• Support compliance with health and safety, operational, and regulatory requirements.
• Promote procurement best practices and contribute to continuous improvement initiatives.

& Skills

• 3–5 years' experience in procurement, purchasing, supply chain, or a related role.
• Experience within hospitality, fitness, facilities management, retail, or multi-site operations is preferred.
• Strong negotiation and supplier relationship management skills.
• Good commercial awareness with the ability to identify cost-saving opportunities.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office, particularly Excel, and procurement systems.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to work effectively in a fast-paced environment and support multiple departments.
• Knowledge of contract management, supplier evaluation, and procurement best practices is an advantage.
• Valid UAE driving licence preferred.

Job Type: Full-time

Experience

• procurement: 3 years (Required)

Location

• Dubai (Required)