Procurement Coordinator

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

As a Procurement Coordinator, you will:

Purchase Order Administration

• Create, update, and maintain purchase orders in accordance with approved purchasing requirements and established processes.
• Process purchase order changes, including approved pricing, quantities, delivery dates, supplier information, and other required updates.
• Monitor open purchase orders and assist with identifying and resolving incomplete or inaccurate transactions.
• Maintain appropriate documentation supporting purchase order creation and changes.
• Work with Procurement and cross-functional stakeholders to resolve purchase order discrepancies.
• Support Procurement personnel with routine transactional purchasing activities.

Supplier Pricing Administration

• Process approved supplier pricing updates within applicable ERP and Procurement systems.
• Ensure approved pricing changes are accurately reflected within purchasing systems.
• Validate pricing information against supporting documentation and identify discrepancies requiring correction.
• Maintain accurate records and supporting documentation for supplier pricing updates.
• Coordinate with Buyers, Commodity Managers, and other Procurement personnel to obtain required information and approvals.
• Assist with periodic reviews of supplier pricing to identify outdated, missing, or inconsistent information.

Goods Receipts & Invoice Support

• Process and/or coordinate goods receipts for purchased goods and services as required.
• Review outstanding or incomplete receipts and coordinate follow-up with appropriate stakeholders.
• Assist with identifying and resolving discrepancies between purchase orders, receipts, pricing, quantities, and supplier invoices.
• Work with Procurement, Operations, Finance, and Accounts Payable to support timely resolution of purchasing and payment issues.
• Help ensure purchasing transactions are properly completed and documented.

Data Integrity & Master Data

• Maintain accurate supplier, material, pricing, purchasing, and related Procurement data.
• Perform routine data-integrity checks to identify incomplete, inaccurate, duplicate, or outdated information.
• Initiate or coordinate appropriate corrections when data-quality issues are identified.
• Support supplier onboarding and supplier master-data changes.
• Validate required supplier documentation and information for completeness.
• Assist with Procurement data cleanup and data-quality improvement initiatives.
• Support accurate and consistent information across relevant Procurement and business systems.

Procurement Reporting & Tracking

• Maintain Procurement reports, trackers, dashboards, and recurring data files.
• Compile and organize information supporting Procurement metrics and business reviews.
• Assist with reporting related to purchasing activities, supplier information, pricing, spend, productivity, payment terms, and other Procurement requirements.
• Support data validation and reconciliation activities.
• Maintain action trackers and follow up with responsible owners regarding open actions and due dates.
• Prepare Excel summaries, PowerPoint materials, and other reports as requested by Procurement leadership.

Supplier & Procurement Documentation

• Maintain organized Procurement records and electronic documentation.
• Support maintenance of supplier agreements, pricing documentation, purchase order records, sourcing documentation, and other Procurement materials.
• Assist with collecting required supplier documentation and following up on missing information.
• Coordinate document routing and approvals as required.
• Maintain Procurement templates, standard work, procedures, and reference materials.
• Ensure documentation is appropriately organized and accessible to authorized stakeholders.

Procurement Systems & Process Support

• Perform routine activities within applicable Procurement, ERP, supplier, and business systems.
• Assist Procurement personnel with routine system transactions and data corrections.
• Identify recurring system, transaction, or data-quality issues and escalate them to the appropriate team member.
• Support Procurement system implementations, process changes, testing, data cleanup, and continuous improvement activities as assigned.
• Assist with development and maintenance of Procurement standard work and process documentation.
• Identify opportunities to simplify administrative processes and improve transactional efficiency.

Administrative & Organizational Support

• Provide administrative support to Procurement leadership and the broader Procurement organization.
• Coordinate meetings, supplier reviews, team activities, and other Procurement events as needed.
• Prepare agendas, presentations, reports, and supporting materials.
• Capture and maintain meeting actions, decisions, and follow-up items.
• Assist with correspondence and internal Procurement communications.
• Coordinate activities across functions, business units, locations, and global time zones.
• Provide support for Procurement projects and initiatives as assigned.

Education & Experience

Required

• High school diploma or equivalent.
• Previous experience in an administrative, purchasing, supply chain, operations, finance, customer service, or similar business-support role.
• Experience working with business data and transactional processes.
• Proficiency with Microsoft Excel, Outlook, Word, PowerPoint, and Teams.
• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet established deadlines.
• Effective written and verbal communication skills.

Preferred

• Associate degree or additional education in Business, Supply Chain, Procurement, Finance, or a related field.
• Previous experience supporting Procurement, Purchasing, Supply Chain, or Manufacturing.
• Experience working within ERP or Procurement systems.
• Experience creating or maintaining purchase orders.
• Experience processing supplier pricing or master-data changes.
• Familiarity with purchasing, receiving, invoice matching, and Accounts Payable processes.
• Experience with reporting, data analysis, or master-data management.
• Experience working within a global or matrixed organization.

Knowledge, Skills & Abilities

• Strong attention to detail and data accuracy.
• Ability to understand and follow established Procurement processes.
• Strong organizational and prioritization skills.
• Ability to work independently on routine responsibilities while appropriately escalating exceptions.
• Strong follow-through and accountability.
• Ability to identify discrepancies and coordinate their resolution.
• Comfortable working with large amounts of purchasing and supplier data.
• Strong Microsoft Excel skills.
• Effective written and verbal communication.
• Ability to collaborate effectively across multiple functions and organizational levels.
• Customer and service-oriented mindset.
• Strong problem-solving skills.
• Ability to handle confidential supplier pricing, commercial, and company information appropriately.
• Interest in process improvement and increasing transactional efficiency.

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave.

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Inclusion & Belonging

At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.

Work Authorization

Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

Equal Opportunity Employer

Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

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