Procurement Coordinator, Industrial

Role overview

Procurement administration

• Manage price books, non-MSA pricing requests, purchase order inquiries, subrental approvals, and invoice discrepancies.
• Act as a primary contact for supplier onboarding, pricing, contract-administration, and procurement-process questions.
• Coordinate issue resolution with suppliers and internal teams, escalating commercial, system, financial, or compliance matters as required.

Supplier onboarding, contracts, and compliance

• Coordinate supplier prequalification, setup, credit applications, approvals, and required documentation in procurement and accounting systems.
• Maintain supplier classifications, service areas, capacity, bid history, participation, pricing, lead times, and market information for tender-list development and planning.
• Track MSA execution, renewal, and status, along with supplier documentation, compliance records, pricing, and approvals.
• Maintain procurement files and investigate invoice, contract, pricing, or documentation discrepancies against approved requirements.

Systems, data, and reporting

• Administer procurement workflows and data in TradeTapp, BuildingConnected, GoFormz, Procore, Yardi, DocuSign, and related platforms.
• Coordinate supplier setup, user access, permissions, system issues, data quality, configuration requests, testing, and workflow improvements.
• Prepare recurring reports and dashboards covering contracts, supplier allocations, purchasing activity, bidder lists, spend, MSA status, pricing, and agreed KPIs.

Process improvement and user support

• Maintain procurement SOPs, templates, process documentation, and training materials.
• Provide onboarding, refresher training, and day-to-day procurement-system and procedure guidance to project and site teams.
• Identify recurring issues and implement practical improvements to consistency, governance, user adoption, and scalability.

Qualifications and experience

• Previous experience in procurement, construction administration, project administration, contract administration, accounting coordination, or a similar support role.
• Construction, development, industrial, or real-estate experience is an asset.
• Vendor-management, tendering, procurement, ERP, or accounting-systems experience is an asset.
• Strong organization, attention to detail, communication, and ability to manage competing priorities, deadlines, reporting, and stakeholder requests.

Systems and capabilities

• Intermediate Excel skills for organizing and reconciling data, maintaining trackers, and preparing reports; proficiency with Word, Outlook, and Teams.
• Experience with TradeTapp, BuildingConnected, Procore, GoFormz, Yardi, DocuSign, or comparable platforms is an asset.
• Ability to learn interconnected systems, investigate workflow or data issues, exercise commercial judgment, and handle confidential supplier and pricing information.

Compensation and benefits

• The annual base pay range depends on the desired experience level; the posting does not state a specific salary amount.
• The company offers a pay-for-performance bonus program and cites learning and development support, group health benefits, vacation, maternity leave top-up, RRSP matching, and paid volunteer time.