Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role overview

Responsibilities

• Review departmental purchase requisitions and verify pricing against approved supplier catalogs.
• Obtain and evaluate supplier quotations and RFQs, prepare cost comparisons, and assess delivery terms.
• Generate purchase orders and send them to vendors.
• Track supplier order status and delivery schedules, coordinating with warehouse teams and expediting urgent or backordered materials.
• Verify purchase orders, goods received notes or delivery orders, and supplier invoices to resolve billing discrepancies before payment processing.
• Maintain vendor records, performance logs, purchasing registries, supplier metrics, and spend logs.
• Support commercial price negotiations and uphold purchasing governance.

Qualifications

• Diploma or bachelor's degree in Supply Chain Management, Procurement, Logistics, Business Administration, or a related field.
• 1–3 years of experience in purchasing administration, procurement support, inventory control, or vendor coordination.
• Practical proficiency with enterprise procurement software or modules, such as SAP MM, Oracle NetSuite, Odoo, AutoCount, or SQL Account.
• Intermediate Excel or Google Sheets skills, including VLOOKUP/XLOOKUP, pivot tables, SUMIFS, and data formatting.
• Adhere to anti-bribery protocols, avoid conflicts of interest, and comply with personal data privacy regulations such as PDPA or GDPR.
• Clear professional written and verbal communication; numerical precision, organization, proactive problem-solving, dependability, and collaboration.

Purchasing skills

• Validate requisitions, verify supplier pricing, and issue accurate purchase orders.
• Collect quotations, prepare RFQs, build cost comparisons, and evaluate delivery terms.
• Track shipments, coordinate delivery schedules, and perform three-way document verification.