Procurement Assistant
Role Overview
The Procurement Assistant provides administrative and operational support for the procurement function by assisting with purchase orders, vendor communication, inventory tracking, invoice processing, and system maintenance. This role helps ensure the timely and accurate procurement of goods and services while maintaining data integrity and supporting internal stakeholders.
Note: Ideal candidate will live in Tennessee, Texas or Florida; close to one of our existing ForMotion locations. Open to remote in these states with the option of hybrid in the future.
What You’ll Do
Purchasing Support
Assist with creating and processing shopping carts and purchase orders.
Monitor order status and communicate updates to internal stakeholders.
Follow up on backorders and delivery delays.
Assist with processing returns, credits, and order discrepancies.
Respond to routine purchasing inquiries and procurement-related emails.
Vendor Administration
Assist with vendor setup and maintenance activities.
Collect and organize vendor documentation and required forms.
Maintain vendor records and contact information within procurement systems.
Coordinate shipping account requests and updates.
Inventory & System Support
Assist with monthly inventory counts and stock audits.
Enter and maintain item data within Business Central, Nymbl, and other procurement systems.
Update item descriptions, pricing, categories, and related records as directed.
Verify data accuracy and report discrepancies for resolution.
Invoice & Documentation Support
Match purchase orders, receipts, and invoices.
Assist with resolving routine invoice discrepancies.
Organize procurement documentation and maintain electronic records.
Support finance and accounting teams with procurement-related information requests.
Administrative Support
Prepare spreadsheets and reports related to purchasing activities.
Assist with gathering spend and purchasing data.
Support procurement projects, office openings, relocations, and departmental initiatives as assigned.
Participate in training and cross-functional team meetings.
Competencies
Attention to Detail
Customer Service Orientation
Time Management
Written and Verbal Communication
Organizational Skills
Computer Proficiency
Teamwork and Collaboration
Problem Solving
Dependability
Work Environment
This position is primarily remote and routinely uses standard office equipment and software including computers, phones, scanners, and related office technology.
Physical Demands
The employee is regularly required to communicate verbally and in writing. The employee frequently is required to sit, stand, walk, use hands and fingers, reach, bend, and occasionally lift office supplies or equipment.
Full Job Posting
About the Role
The Procurement Assistant provides administrative and operational support for the procurement function by assisting with purchase orders, vendor communication, inventory tracking, invoice processing, and system maintenance. This role helps ensure the timely and accurate procurement of goods and services while maintaining data integrity and supporting internal stakeholders.
Note: Ideal candidate will live in Tennessee, Texas or Florida; close to one of our existing ForMotion locations. Open to remote in these states with the option of hybrid in the future.
What You’ll Do
Purchasing Support
Assist with creating and processing shopping carts and purchase orders.
Monitor order status and communicate updates to internal stakeholders.
Follow up on backorders and delivery delays.
Assist with processing returns, credits, and order discrepancies.
Respond to routine purchasing inquiries and procurement-related emails.
Vendor Administration
Assist with vendor setup and maintenance activities.
Collect and organize vendor documentation and required forms.
Maintain vendor records and contact information within procurement systems.
Coordinate shipping account requests and updates.
Inventory & System Support
Assist with monthly inventory counts and stock audits.
Enter and maintain item data within Business Central, Nymbl, and other procurement systems.
Update item descriptions, pricing, categories, and related records as directed.
Verify data accuracy and report discrepancies for resolution.
Invoice & Documentation Support
Match purchase orders, receipts, and invoices.
Assist with resolving routine invoice discrepancies.
Organize procurement documentation and maintain electronic records.
Support finance and accounting teams with procurement-related information requests.
Administrative Support
Prepare spreadsheets and reports related to purchasing activities.
Assist with gathering spend and purchasing data.
Support procurement projects, office openings, relocations, and departmental initiatives as assigned.
Participate in training and cross-functional team meetings.
Competencies
Attention to Detail
Customer Service Orientation
Time Management
Written and Verbal Communication
Organizational Skills
Computer Proficiency
Teamwork and Collaboration
Problem Solving
Dependability
Work Environment
This position is primarily remote and routinely uses standard office equipment and software including computers, phones, scanners, and related office technology.
Physical Demands
The employee is regularly required to communicate verbally and in writing. The employee frequently is required to sit, stand, walk, use hands and fingers, reach, bend, and occasionally lift office supplies or equipment.
Who You Are
- High school diploma or equivalent required; Associate degree in business, supply chain, healthcare administration, or related field preferred.
- 0-2 years of purchasing, procurement, administrative, customer service, or related experience.
- Experience with Microsoft Office, particularly Excel, Outlook, and Word.
- Strong attention to detail and data entry accuracy.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong organizational and communication skills.
- Experience with ERP or purchasing systems preferred but not required.
- Why You’ll Feel Good Working Here
- We believe people do their best work when they feel good—personally and professionally. That’s why we offer:
- A culture rooted in trust, empathy, and Nordic-inspired flat hierarchies
- Tailored onboarding and a buddy system to help you feel at home from day one
- Continuous learning through e-learning, training, and language courses
- A “you” culture where everyone—from interns to executives—is treated with respect
- Competitive Compensation Packages
- Medical, Dental, and Vision Benefits
- 401(k) Retirement Plan with employer matching contribution
- 8 paid holidays
- 13 vacation days, birthday and two (2) volunteer days
- 8 sick days within your first year of employment
- Paid Parental Bonding
Preferred Qualifications
- High school diploma or equivalent required; Associate degree in business, supply chain, healthcare administration, or related field preferred.
- Experience with ERP or purchasing systems preferred but not required.
Responsibilities
- Assist with creating and processing shopping carts and purchase orders.
- Monitor order status and communicate updates to internal stakeholders.
- Follow up on backorders and delivery delays.
- Assist with processing returns, credits, and order discrepancies.
- Respond to routine purchasing inquiries and procurement-related emails.
- Vendor Administration
- Assist with vendor setup and maintenance activities.
- Collect and organize vendor documentation and required forms.
- Maintain vendor records and contact information within procurement systems.
- Coordinate shipping account requests and updates.
- Assist with monthly inventory counts and stock audits.
- Enter and maintain item data within Business Central, Nymbl, and other procurement systems.
- Update item descriptions, pricing, categories, and related records as directed.
- Verify data accuracy and report discrepancies for resolution.
- Match purchase orders, receipts, and invoices.
- Assist with resolving routine invoice discrepancies.
- Organize procurement documentation and maintain electronic records.
- Support finance and accounting teams with procurement-related information requests.
- Prepare spreadsheets and reports related to purchasing activities.
- Assist with gathering spend and purchasing data.
- Support procurement projects, office openings, relocations, and departmental initiatives as assigned.
- Participate in training and cross-functional team meetings.
- Attention to Detail
- Customer Service Orientation
- Time Management
- Written and Verbal Communication
- Organizational Skills
- Computer Proficiency
- Teamwork and Collaboration
- Problem Solving
- Dependability
About Embla Medical
Provides advanced prosthetics and orthotic patient care solutions.
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