Procurement and Contracts Manager

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Job Duties & Responsibilities

• Provide day-to-day procurement and contract management support, including addressing inquiries, identifying noncompliance issues, and drafting follow-up correspondence.
• Develop solicitation packages that comply with federal and state regulations to meet project objectives.
• Receive, secure, and record bids/proposals; assist in conducting public bid openings.
• Conduct training for the Evaluation and Review Committee and reviews necessary documentation for contract amendments or change orders.
• Analyze invoices for contract accuracy and recommended payment amounts.
• Collaborate with project managers and other departments to prepare documents for presentations to the Change Control Committee, executive management, or the HART Board.
• Coordinate with legal counsel on matters requiring legal review.
• Audit contract procedures and respond to auditor inquiries.

Minimum Requirements

• Bachelor's degree in Business Administration, Public Administration, Engineering, Construction Management, or a related field (relevant work experience may substitute for formal education).
• At least three years of applicable work experience demonstrating substantive knowledge and understanding of procurement, design and construction, professional services, utilities, third party, and/or contract administration.

Physical Requirements

• Candidates must meet the health and physical condition standards necessary to perform the essential duties of this position effectively.

Benefits

• HART is part of the City and County of Honolulu, and employees enjoy a comprehensive benefits package provided by the City. This includes:
• Medical, prescription drug, vision, dental, and life insurance plans
• Generous vacation and sick leave, earning up to 21 days per year
• 13 paid holidays annually (14 days during election year)
• Retirement plan contributions through the Employees' Retirement System (ERS)
• Deferred compensation options to invest pre-tax income for retirement
• Flexible spending accounts for health and dependent care expenses
• Pre-tax transportation benefits, including TheBus and vanpool options
• Access to confidential counseling services through the Employee Assistance Plan (EAP)
• Additional perks include training opportunities and employer-funded Holo Card for eligible employees to use on public transit
• Eligibility for the Public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location

• Schedule: Monday - Friday, 8-hour shift.
• Location: The work for this position is conducted on-site at the HART offices located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
• Relocation: HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.
• Salary range revised as of April 21, 2025.