Procore Project Administrator and Document Controller

Job Description

Key Responsibilities

• Lead the implementation of Procore on construction projects, including configuring settings, customizing fields, and setting up user permissions to align with project requirements.
• Serve as the primary point of contact for all Procore-related inquiries and issues, providing timely support and troubleshooting assistance to project team members.
• Continuously assess project needs and suggest customization in Procore workflows, templates, and dashboards to optimize efficiency and effectiveness.
• Conduct regular audits of Procore data to ensure accuracy, consistency, and compliance with project standards and industry regulations.
• Maintain comprehensive documentation of Procore configurations, processes, and best practices for reference by project team members.
• Gather feedback from project team members on their experiences with Procore and identify opportunities for improvement or additional training.
• Stay abreast of new features, updates, and best practices related to Procore, and proactively share relevant information with project team members
• Ensure all project documents, including Budgets, contracts, drawings, specifications, and reports, are accurately filed, stored, and easily accessible.
• Manage and oversee all aspects of document control for construction projects, ensuring compliance with company standards and industry regulations.
• Collaborate with project managers, engineers, and other stakeholders to ensure timely distribution and retrieval of documents.
• Prepare and review financial reports related to the project, ensuring accuracy and completeness.
• Review Supplier Invoices and completion certificates and process for timely payments

Qualifications

• Bachelor’s degree (Accounting Preferred)
• Procore experience (At least 2 years)
• Minimum of 4 years of experience as Project Document controller
• Strong understanding of construction project documentation and procedures.
• Experience with financial reporting and the ability to analyse and interpret financial data.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams.
• Proactive and able to work independently, with strong problem-solving abilities.