Process Associate

Responsibilities

• Review, oversee, and track end-to-end US property Accounts Payable processes, including invoice processing, vendor payments, accruals, and month-end close activities.
• Lead and manage AP activities during month-end, quarter-end, and year-end close, ensuring timely completion of deliverables in line with client SLAs and Scope of Work (SOW).
• Create and maintain AP closing calendars, invoice trackers, and reconciliation logs to ensure all payable activities are completed within defined timelines.
• Oversee invoice receipt, coding, three-way matching (where applicable), approval workflows, and accurate posting into the General Ledger (GL).
• Review and approve vendor reconciliations, aging reports, accrued expenses, prepaid allocations, and AP-related balance sheet accounts, ensuring appropriate supporting documentation.
• Coordinate with property managers, vendors, procurement teams, and clients to resolve invoice discrepancies and outstanding liabilities.
• Support internal and external audits by preparing AP schedules, vendor confirmations, reconciliations, and variance analyses.
• Maintain accurate vendor master data, including W-9 collection, 1099 tracking, compliance checks, and documentation standards.
• Ensure proper maintenance of accounting records, folder structuring, version control, and adherence to compliance and documentation policies.
• Identify process improvement opportunities, including automation (OCR, workflow tools) and internal control enhancements; escalate recommendations to leadership.
• Support team management by reviewing junior staff work, providing guidance, ensuring appropriate workload distribution, and maintaining quality/accuracy standards.
• Facilitate cross-training initiatives and provide backup support during peak periods or team absences.
• Perform additional accounts payable and accounting-related duties as assigned.
• Graduate/Postgraduate in Commerce, MBA in Finance, or Inter CA.
• 3 to 5 years of relevant experience.
• Strong knowledge of Yardi and/or MRI accounting software.
• Understanding of the US Real Estate industry and related AP processes.

Skills & Qualifications